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TAM - Modifying an Applicant's Information

GENERAL DESCRIPTION:

Once a candidate has applied and submitted the application, they will not be able to make changes. This document will review the process of updating a TAM applicant's application.

PROCESS CONSIDERATIONS:

  • If an internal applicant (current employee) applies for a TAM job opening via the external website (Candidate Gateway), they will appear in TAM as an External Applicant.
  • Changing an applicant's record to former employee, when an applicant did not indicated this on their application, will provide the "Rehire" option in the Prepare for Hire and Manage Hires transactions. 
  • Do not indicate an applicant as a former employee if they are still employed by UW.  Doing so will cause them to remain designated as "External" and there will not be a "Transfer" option in the Prepare for Hire and Manage Hires transactions.
  • Due to a variety of reason an applicant can be withdrawn from a job opening. 
  • If applicants want to change their resume or other attachments after they have submitted their application, they will have to contact the person indicated in the job posting and a UW TAM user can upload it for the applicant.
  • An applicant's disposition for a specific job opening can be updated while reviewing applicant activity.



PROCEDURE STEPS:

Change an Applicant's Record from External Applicant to Internal Applicant

  1. Navigate to the Applicant, either through Search Job Opening or Search Applications. See KB TAM - Search for Job Opening or By Application or TAM - Recruiting Home Page , for additional information.

  2. Click on the applicant's name in the Applicant column.

  3. Select the Applicant Data Tab.

  4. In the *Applicant Type drop down, select Employee.

  5. An Employee ID field appears. Search or Enter the Employee's EmpID.

  6. Click the Save button.

    https://kb.wisc.edu/images/group61/25286/9.2updateapplicanttype.jpg



Change an Applicant's Record to Indicate they are a Former Employee

  1. Navigate to the Applicants, either through Search Job Opening or Search Applications. See KB TAM - Search for Job Opening or By Application or TAM - Recruiting Home Page , for additional information.

  2. Select the Application to edit and select Other Actions > Recruiting Actions > Edit Application Details

    https://kb.wisc.edu/images/group61/25286/9.2editapplicationdetailslink.jpg

  3. In the Personal Information section, update the value for Are you a former employee and enter a Previous Termination Date, if known.

  4. Click the Save button.

    https://kb.wisc.edu/images/group61/25286/9.2editpersonalinformation.jpg


Withdraw an Applicant's Application from a Job Opening

  1.  Navigate to the Applicants, either through Search Job Opening or Search Applications. See KB TAM - Search for Job Opening or By Application or TAM - Recruiting Home Page , for additional information.

  2. Select the Application to withdraw and select Other Actions > Recruiting Actions > Withdraw Application
    NOTE: Group actions can also be used to withdraw multiple applications at once.

    https://kb.wisc.edu/images/group61/25286/9.2withdrawapplication.jpg

  3. Select a reason for Withdrawal from the Reason drop down list.

  4. Click the Withdraw button.
    NOTE: Withdraw and Correspond allows you to send an email to the applicant

    https://kb.wisc.edu/images/group61/25286/9.2withdrawapplicationfinal.jpg


Add/Remove/Update an Applicants Resume and/or Attachments

  1. Navigate to the Applicants, either through Search Job Opening or Search Applications. See KB TAM - Search for Job Opening or By Application or TAM - Recruiting Home Page , for additional information.

  2. Select the Application to edit and select Other Actions > Recruiting Actions > Edit Application Details

    https://kb.wisc.edu/images/group61/25286/9.2editapplicationdetailslink.jpg

  3. To delete an attached Resume, click on the Garbage Can next to the document.

  4. To attach a new Resume, Click on the Add Resume Attachment button.  (Is greyed out until after the original Resume attachment is deleted.)

  5. Use the Browse button to find the document and Upload it.
    NOTE: Attachment must be saved to a drive before being able to attach it to the application.

  6.  If the existing Resume was text, update or modify as needed.
  7. To delete an Attachment, Click on the Garbage Can next to the document.

  8. To add an attachment, such as Cover Letter or Transcript, click the Add Attachment button.

  9. Use the Browse button to find the document and Upload it.
    NOTE: Attachment must be saved to a drive before being able to attach it to the application.

  10. Change the Attachment Title, optional.

  11. Add the Attachment Type, by selecting from the drop down menu.

  12. Click the Save button.

    https://kb.wisc.edu/images/group61/25286/9.2updateresumeandattachments.jpg



Update an Applicant's Disposition

  1. Navigate to the Applicants, either through Search Job Opening or Search Applications. See KB TAM - Search for Job Opening or By Application or TAM - Recruiting Home Page , for additional information.

  2. Select the Application to update and select Other Actions > Recruiting Actions > Edit Disposition

    https://kb.wisc.edu/images/group61/25286/9.2editdisposition.jpg

  3. Select a New Disposition from the drop down list.
    NOTE: You may receive a warning if the status is not a successor of the previous state. See TAMstatusandsuccessors for a list of TAM Dispositions and their Successors.

  4. Click Save.

    https://kb.wisc.edu/images/group61/25286/9.2editdispositionfinal.jpg

View an Applicant's Disposition Change History

  1. From the Manage Applicant page, Applicant Activity Tab, select the History hyperlink.
    • History displayed is restricted by security.  Only history for job openings the user is associated are visible.

https://kb.wisc.edu/images/group61/25286/9.2viewdispositionhx.jpg


ADDITIONAL RESOURCES:

Related KBs:

Related Links:



Keywords:candidate, applicants, delete, hire, recruit, recruiting, recruitment, employee, internal, external, former, TAM, training   Doc ID:25286
Owner:Sheila W.Group:Human Resource System (HRS)
Created:2012-07-25 13:27 CDTUpdated:2017-07-11 07:42 CDT
Sites:Human Resource System (HRS)
Feedback:  1   0