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Information for New Investigators

Step-by-Step Process

This page has been created to help anyone new to the process of submitting an application to the University of Wisconsin-Madison Health Sciences Institutional Review Boards (IRBs).  Included on this page are links to key guidance to help you determine if you need IRB review and what to do if you do, descriptions of the IRB review process, requirements for the conduct of human subjects research, help documents fore getting started with our online submission system (ARROW), and advice about what to include in an IRB application.  The Health Sciences IRBs Office is here to help you navigate through the review process, so please do not hesitate to call, visit, or email us if you have questions or need assistance.

  • Step 1--Determine if your project falls under the purview of an IRB
  • Step 2--What to do if your project requires IRB review
  • Step 3--What to do if your project requires review by the Health Sciences or Minimal Risk IRB
  • Special Issues to Address

Step 1--Determine if your project falls under the purview of an IRB
Step 2--What to do if your project requires IRB review:
  1. Check whether the proposed Principal Investigator (PI) meets the campus requirements for serving as a PI
  2. Understand what your responsibilities are if you are a Principal Investigator
  3. Take the required training
  4. Determine which IRB is appropriate to review your project.  UW-Madison has 3 IRBs, each with a different specialty:
    • Health Sciences IRB
    • Health Sciences Minimal Risk IRB
    • Education and Social/Behavioral Science IRB

See UW-Madison IRBs, which describes the type of research each campus IRB reviews.  If you are conducting industry-sponsored research, see information about the Western IRB.


Step 3--What to do if your project requires review by the Health Sciences or Minimal Risk IRB:
  1. Develop a study summary or protocol
  2. The HS-IRBs Office offers free consultations with an IRB staff reviewer to provide researchers with expert assistance and advice regarding the IRB submission and review process.  New investigators are strongly encouraged to schedule a consultation before submitting their first application to the HS or MR-IRB.  To schedule a consultation, please fill out the request form available here: HS IRBs Presentation Request Form.
  3. Familiarize yourself with the submission process for IRB review.  Some applications require scientific review prior to IRB review, such as oncology studies and more than minimal risk studies that do not undergo scientific evaluation otherwise.  The Health Sciences IRBs conduct pre-reviews of applications by expert staff prior to scheduling a study for formal IRB review.
  4. Familiarize yourself with how to use ARROW, the electronic protocol submission system the HS IRBs use
    •  See ARROW Guidance --this includes information such as the link to login to the system, videos regarding how to use the system, and FAQs about using the system
    • Contact the ARROW Help Line if you have problems or questions using the system at 262-0041 or askarrowirb@medicine.wisc.edu
  5. Decide what application type in ARROW is appropriate for your application
  6. Familiarize yourself with the FAQs and the Policy and Guidance page  the IRB has posted as you write your application
  7. Review information about consent forms and HIPAA authorization
  8. Review information about subject recruitment

Special Issues to Address
  • Multisite Research: If you are working with people outside of UW-Madison and they 1) do not have their own IRB or 2) you want the UW-Madison to serve as their IRB of record, additional requirements apply. 
  • VA Research: If you are working with research that falls under the purview of the Madison VA hospital, familiarize yourself with with information of the VA Research - Overview.
  • Special Considerations: Review IRB policies and guidance about special considerations
    • See the Special Considerations guidance page, which includes information about adventitious findings, communicable disease testing, data safety monitoring plans, research involving genetic testing, pregnancy testing in minors, international research, sending and receiving specimens, images and data
  • Questions About Your Application: After you have submitted your application to the HS or MR-IRB, call or email the staff reviewer assigned to your application if you have questions about your IRB application
  • Reportable Events: Familiarize yourself with the requirements for reporting non-compliance, adverse events, unanticipated problems and new information
  • Changes of Protocol and Continuing Reviews: Familiarize yourself with the continuing review and change of protocol requirements




Keywords: pi, new investigator, getting started, process, which IRB to use, which IRB   Doc ID: 23426
Owner: Chelsea D.Group: Health Sciences IRBs
Created: 2012-03-23 10:46 CDTUpdated: 2013-12-23 16:42 CDT
Sites: Health Sciences IRBs