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Accessing ARROW for External Personnel Engaged in Research: UW-Madison is Serving as IRB of Record
External Personnel: UW-Madison is IRB of Record
Who are external personnel engaged in research AND for whom UW-Madison is serving as IRB of record?
These are external personnel who do NOT have an appointment or affiliation with UW-Madison, UWHC, UWMF, and/or the Madison VA Hospital, but are engaged in human subjects research for a study where UW-Madison has agreed to serve as their IRB of record. These will often be collaborators from other institutions who IRB's have agreed to defer IRB oversight or who are not affiliated with an institution with an IRB.
How do external personnel access ARROW?
Anyone wanting to access ARROW needs a net ID and password. See Accessing ARROW and Net ID Process for guidance on how to obtain a net ID.
How can external personnel access studies in ARROW after they have a net ID and password?
For external personnel engaged in research under UW-Madison IRB purview, study teams must do the following to allow them access to a study:
- A change of protocol must be submitted to describe the role of the external personnel in the study and request that UW-Madison serve as IRB of record.
- If UW-Madison approves the request to serve as IRB of record, no additional action can be taken by the study team pending notification from the IRB that appropriate IRB of record agreements have been finalized.
- After the IRB has approved the change of protocol and the agreements are in place, the study team must submit a Personnel Change to add the external personnel to the study.
- After the IRB has approved the personnel change, the external personnel will be able to access the study through ARROW using their net ID and password. The study team can allow these types of external personnel read-only or edit access to the application.
Can study teams use the Edit External Personnel activity to add external personnel engaged in human subjects research for whom UW-Madison is serving as IRB of record?
No. Please follow the steps outlined above to add these types of external personnel Do NOT use the Edit External Personnel to add these types of external personnel.
Please note that the process for accessing ARROW and the need for IRB approvals differs for external personnel not engaged in research or engaged in research, but for whom UW-Madison is NOT serving as IRB of record.