Adding and Removing Staff from Email Groups

New staff members are added to groups as part of their on-boarding, so they receive associated mass email communication. And departing staff members are removed from groups as part of their off-boarding, so they stop receiving associated mass email communication.

• Email addresses associated with Google Groups (@lists.wisc.edu or @g-groups.wisc.edu) that DoIT uses for mass email communication are typically updated automatically, receiving information from campus-wide systems, such as HRS, on a daily basis.
• Email addresses associated with Microsoft 365 Groups (@office365.wisc.edu) are manually reviewed and updated by their owner(s).

Account Administration

Staff can log into the Wisc Account Administration to access accounts, domains, calendar prefixes, or resource calendars associated with their NetID.

• To learn more, visit the Wisc Account Administration site.

My Google Groups 

Staff can log into Google Groups (https://groups.wisc.edu) to see the list of Groups they are associated with.

My groups indicates the number of lists the staff member is part of, the Group's name, the staff member's Join date, and their subscription type.

Clicking on the Group's name allows the staff member to see additional information. 

Groups have different settings or permissions.

• In this screenshot, the DoIT employees group does not allow the person to Leave group. This is because it is a data driven group based on HR data.

• Whereas the All Academic Staff group does. A member can choose to Leave group because it is manually managed.

The Division of Information Technology (DoIT) uses Google Groups to communicate with division, department, and business unit staff via email.

While Google Groups are owned by various departments or business units within the division, they are typically updated automatically, receiving information from campus-wide systems on a daily basis.

For example, new staff information is entered in the Human Resource System (HRS) by DoIT Human Resources (HR). HRS automatically updates a Google Group known as the DoIT Employees list, adding new staff to the group overnight. The email address associated with this group is doit@g-groups.wisc.edu.

Click here to learn more about Google Groups.

DoIT Google Groups

The email addresses associated with DoIT’s Google Groups end with @lists.wisc.edu or @g-groups.wisc.edu. Both domains go to Google Groups and are interchangeable.

As of January 2025, these are the primary Google Groups used to mass email the division and some departments within the division.

The Division of Information Technology (DoIT) uses Microsoft 365 Groups to communicate with division, department, and business unit staff via email.

Microsoft 365 Groups are owned by individual departments, units, or teams within the division. Member lists are manually reviewed and updated by their owner(s).

For example, the DoIT M-Team member list is reviewed and updated by the DoIT HR Operations Team on a regular basis. These updates inform doit-mteam@office365.wisc.edu, adding new managers to the email list.

Click here to learn more about Microsoft 365 Groups.

DoIT Microsoft 365 Groups

The email address associated with a DoIT Microsoft 365 Group ends with @office365.wisc.edu.

As of January 2025, these are the primary Microsoft 365 Groups used to email some departments and units within the division.

To assist managers with staff on-boarding and off-boarding, the Internal Operations Team created, reviews, and maintains a list of primary email addresses associated with Google Groups and Microsoft 365 Groups.

While Internal Operations does not own or manage the majority of these groups, they do work with division directors, managers, and unit leaders to answer questions and assist with adding or removing staff to various groups when able or appropriate.

This is a link to the shared spreadsheet.