Topics Map > Academic Year Planning
Academic Year Planning - Overview
Academic Year Planning is where you can view all courses that will be offered in a certain term and update each course with planning data.
This page is similar to Timetable Planning in terms of the tasks you can accomplish. The main difference is the view in which courses are displayed. Academic Year Planning is most useful when you need a comprehensive, easily searchable list of all courses offered in a given term. Timetable Planning is most useful when you are further along in the process of course planning, as it enables you to view courses organized by day and time, and you can check for course conflicts.
You can access the Academic Year Planning page from the IPT navigation menu on the left.
In this guide
How are courses displayed?
The Academic Year Planning page uses a table format to list all Fall and Spring courses in a given academic year. You can select the academic year from the dropdown list at the top of the page. Select “Refresh Data” to ensure the page updates after your selection.
If you need to view Summer courses, access the Summer Planning page from the IPT navigation menu.
To include independent studies in the course list, select the “Show Independent Studies” checkbox just above the table.
Compare SIS data and IPT planning data
Below “Show in Table,” select the “Planning” radio button if you want to view IPT course planning data only. Select the “Both” radio button if you want to view both SIS data and IPT course planning data together.
In the tables, please note that any courses with the letter T in parentheses are listed in SIS only (T = timetable, referring to SIS).
Courses that are not listed in SIS but have IPT planning data associated with them will be shown with the letter P in parentheses (P = planning).
Any courses that are listed in SIS and also have IPT planning data will be shown with both P and T in parentheses.
If the instructor listed in SIS is different from the instructor assigned in IPT, these differences will be indicated in the Instructor column, with a T before the instructor assigned in SIS and a P before the instructor assigned in IPT.
Meets With and Cross-Listed courses
Both Meets With and Cross-Listed courses will be indicated by a black flag icon in the “MW/X-List” column of the planning table. To see the other section that a course is combined with and whether it’s a Meets With or Cross-Listing, hover over the flag icon with your mouse to make the course info appear as a tooltip.
For help with setting up a Cross-Listed course association in IPT, refer to Academic Year Planning - Add cross-listed courses.
Indicating a Meets With section must be done through the Course page. For more information, refer to Part 2 of Course page - Add course planning data.
View tags
Tags may be assigned to identify the type of course or the specific program a course belongs to.
Courses with Tags may appear with an asterisk (*) to the right of the course number in the planning table. (This depends on the color-coding settings applied by your IPT administrator. If your IPT administrator has not set tags to appear color-coded, you will not see these asterisks in Academic Year Planning. For more information, refer to Admin Tools - Create and manage course tags.)
You can hover over the asterisk with your mouse to make the Tag info appear as a tooltip.
View or edit an existing course
To open a Course page, you must have Curriculum Management permissions, which can be set by your IPT administrator.
Select the specific course number you’d like to view or edit. It will be a blue hyperlink.
Note: You must specifically select the course number link — if you select other links associated with the course, such as the instructor’s name, that will open the Instructor page rather than the Course page.
For comprehensive help on how to change or add data in the Course page, refer to the following articles:
- Course page - Mark a course for removal from timetable
- Course page - Assign an instructor or placeholder to a course
- Course page - Assign location (room) and time
- Course page - When to use Comments vs. SIS Notes
Need more help?
Add a new course
For comprehensive help with adding a new course or entering additional course data, refer to Course page - Add course planning data.
Add a course release (buyout)
For help with adding a course release, refer to Academic Year Planning - Add a course release (buyout).
Add or edit instructor data
For help with adding an instructor or placeholder to the IPT system list, refer to Instructor Management - Add an instructor or placeholder to system list.
For help with editing an instructor’s information, refer to Instructor Management - Edit instructor data.
For more help with managing instructors, refer to Instructor Management - Overview.