Former Employees - Accessing Earning, Leave, Tax, and Benefit Statements
If you are currently employed at the University of Wisconsin and have accidentally lost access to Workday in error, please contact your Human Resources department to confirm that your employment status is accurate.
If you need further assistance after consulting with your HR representative, please contact UW-Shared Services.
Workday access
All active University of Wisconsin employees can access Workday. After leaving the University, employees retain access for 24 months.
After two years, you will lose online access to your earning, leave, tax, and benefit statements.
Request statements and information
If you are no longer eligible to access your data in Workday, assistance is still available:
Statement type |
Submit a request |
|---|---|
| Earning statements | Please contact your former payroll office or contact UW Shared Services' Service Operations help desk. |
| Tax statements (W-2, 1042-S, Fellowship Tax letters) |
You must submit a request using the Duplicate Statement Request Form. Documents from 2017 and earlier are $10 per form, per year. |
| Leave and Benefit statements | Please contact UW Shared Services' Service Operations help desk. |
Other campus services
You will still be able to log into the MyUW portal and access other non-Workday apps (such as Canvas, My Bookmarks, and WisCard Balance) for 24 months after your termination date.
Please see Leaving the University of Wisconsin Madison for deactivation information for other common services such as Office 365, Zoom, and Google Drive. The deactivation timeline for these specific tools is 90 days long, should you need to backup or transfer ownership of any data.
Tips for former employees
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Before your access expires, consider downloading all earning and tax statements for your records.
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Keep your contact information current. Please update your mailing address to ensure you receive important tax documents.
Need help?
If you're unsure about your eligibility or need help accessing Workday, please submit a request at https://workdayhelp.wisc.edu/.