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UW-Madison - CIO - Non-UW-Madison Applications and Services - Agreements

Applies to anyone contracting or otherwise acquiring use of non-UW-Madison-owned or -operated applications and services for university business.

UW-Madison uses a variety of external cloud services. Some of the major ones are offered as campus-wide services. The institution has negotiated terms of use that provide enhanced protection for the rights of both the user and the institution.

Please see Non-UW-Madison Applications and Services Guidelines when considering the use of a cloud service that is not already deployed for general use at UW-Madison.

 
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UW-Madison uses a variety of external cloud services. Some of the major ones are offered as campus-wide services.

Non-UW-Madison Cloud Service Agreements

The UW-Madison service differs in some ways from the general consumer service offered by the same cloud service provider. UW-Madison has negotiated terms of use that provide enhanced protection for the rights of both the user and the institution. Many of the UW-Madision services support NetID login.

To learn more about the UW-Madison services, please select the links below or contact the DoIT Help Desk.

Major cloud services deployed for general use at UW-Madsion
Service Use Cost to the user
Qualtrics (for UW-Madison) Survey Hosting Service Free
Lynda.com @ UW-Madison Online, self-paced training Free
UW-Madison Doodle Scheduling meetings and events Free
UW-Madison Google Apps Collaboration, storage, and more Free*
UW-Madison Box Collaboration, storage, and more Free*
  *These services have limits on data storage. More can be requested or purchased. See the service descriptions for details.

Instruction, Research and Administrative Use

All of the major external cloud services listed above are suitable for UW-Madison instruction, research and administration, however, some restrictions on the type of use may apply. For example:

Other External Cloud Services

UW-Madison has agreements with many other external cloud services. These are not as widely used as the major ones listed above.

Please consult the Non-UW-Madison Applications and Services Guidelines when using an external cloud service which does not already have an agreement with UW-Madison. The institution may have existing or pending services that will meet your needs.

Contact

Please address questions or comments to policy@cio.wisc.edu.

References

Public Records Law - http://legal.wisc.edu/public-records.htm
Responsible Use Policy - https://kb.wisc.edu/itpolicy/cio-responsible-use-policy
Web Accessibility Policy - https://kb.wisc.edu/itpolicy/cio-accessibility-policy
Data Classification Policy - https://kb.wisc.edu/itpolicy/cio-data-classification-policy
Protecting Your Student Data - https://registrar.wisc.edu/ferpa_guidelines_faculty_staff.htm
University Records Schedules - http://www.library.wisc.edu/archives/records-management/retention-disposition/
Research Data Sharing and Security - http://researchdata.wisc.edu/data-access-2/
HIPAA Security Officer and Coordinators - http://www.hipaa.wisc.edu/security-contacts.htm
UW-Madison Information Technology website - http://it.wisc.edu/
Human Research Protection Program (HRPP) - http://www.grad.wisc.edu/research/hrpp/
Non-UW-Madison Applications and Services Agreements - https://kb.wisc.edu/itpolicy/cio-non-uw-services-agreements
Non-UW-Madison Applications and Services Guidelines - https://kb.wisc.edu/itpolicy/cio-non-uw-services-guidelines
   



Keywords:guidelines index recommendations guideline recommendation, administrators faculty instructors it-security-staff it-staff managers researchers administration instruction information-technology research security, accessibility cloud-services copyright identity-management intellectual-property mobile-devices network personally-owned-devices records-management resource-management security cloud cybersecurity devices identity intellectual mobile networking personal personally property records resource telecommunications, access archive business-use collection disposal monitoring retention storage transmission distribution, access-control acquisition-and-development education-and-training access acquisition development education awareness training seta restricted-data sensitive-data hipaa-data ferpa-data restricted-research-data sensitive-research-data copyrighted-data restricted sensitive hipaa ferpa fisma research copyright   Doc ID:59334
Owner:GARY D.Group:IT Policy
Created:2016-01-05 23:00 CDTUpdated:2016-11-27 11:25 CDT
Sites:IT Policy
CleanURL:https://kb.wisc.edu/itpolicy/cio-non-uw-services-agreements
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