Topics Map > UW-Madison > Records Management
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Topics Map > UW-Madison > CIO > Networking and Telecommunications
Topics Map > UW-Madison > CIO > Identity and Access Management
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Topics Map > UW-Madison > Cybersecurity > Education, Training and Awareness
UW-Madison - CIO - Non-UW-Madison Applications and Services - Agreements
Applies to anyone contracting or otherwise acquiring use of non-UW-Madison-owned or -operated applications and services for university business.
Please see Non-UW-Madison Applications and Services Guidelines when considering the use of a cloud service that is not already deployed for general use at UW-Madison.
- Of interest to:
- Data Handling Activities:
UW-Madison uses a variety of external cloud services. Some of the major ones are offered as campus-wide services.
Non-UW-Madison Cloud Service Agreements
To learn more about the UW-Madison services, please select the links below or contact the DoIT Help Desk.
|Service||Use||Cost to the user|
|Qualtrics (for UW-Madison)||Survey Hosting Service||Free|
|Lynda.com @ UW-Madison||Online, self-paced training||Free|
|UW-Madison Doodle||Scheduling meetings and events||Free|
|UW-Madison Google Apps||Collaboration, storage, and more||Free*|
|UW-Madison Box||Collaboration, storage, and more||Free*|
Instruction, Research and Administrative Use
All of the major external cloud services listed above are suitable for UW-Madison instruction, research and administration, however, some restrictions on the type of use may apply. For example:
Only one of the above services is suitable for use with Restricted Data - UW-Madison Box can be used to store HIPAA data if special procedures are followed. Please contact your HIPAA Security Coordianator for assistance.
FERPA requirements always apply to student information, regardless of where it is stored or processed.
University records need to be retained according to records retention schedules.
Human subject research rules may apply, as do any special requirements from a funding agency.
Other External Cloud Services
UW-Madison has agreements with many other external cloud services. These are not as widely used as the major ones listed above.
Please consult the Non-UW-Madison Applications and Services Guidelines when using an external cloud service which does not already have an agreement with UW-Madison. The institution may have existing or pending services that will meet your needs.
Internal UW-Madison alternatives may be available. Pricing is competitive and some are free to the user.
Services are listed on the services tab of the UW-Madison Information Technology website.
Some schools, colleges, divisions, departments, and collaborations offer services to participating units. Examples include: Research Data Services, the Social Science Computing Cooperative, Computer-Aided Engineering, Biostatistics and Medical Informatics.
UW-Madison can purchase a variety of external cloud services through Internet2 Net+ Services.
Negotiating an agreement directly with an external cloud service provider is also an option. Creating an agreement is beneficial, even if the cost of the service is low.
Please address questions or comments to email@example.com.
ReferencesPublic Records Law - http://legal.wisc.edu/public-records.htm
Acceptable Use Policy - https://www.wisconsin.edu/regents/policies/acceptable-use-of-information-technology-resources/
Web Accessibility Policy - https://kb.wisc.edu/itpolicy/cio-accessibility-policy
Data Classification Policy - https://kb.wisc.edu/itpolicy/cio-data-classification-policy
Protecting Your Student Data - https://registrar.wisc.edu/ferpa_guidelines_faculty_staff.htm
University Records Schedules - http://www.library.wisc.edu/archives/records-management/retention-disposition/
Research Data Sharing and Security - http://researchdata.wisc.edu/data-access-2/
HIPAA Security Officer and Coordinators - http://www.hipaa.wisc.edu/security-contacts.htm
UW-Madison Information Technology website - http://it.wisc.edu/
Human Research Protection Program (HRPP) - http://www.grad.wisc.edu/research/hrpp/
Non-UW-Madison Applications and Services Agreements - https://kb.wisc.edu/itpolicy/cio-non-uw-services-agreements
Non-UW-Madison Applications and Services Guidelines - https://kb.wisc.edu/itpolicy/cio-non-uw-services-guidelines