Enter the ID number of the document you are sharing in the Doc ID field.
If you are sharing a draft version of the document, change the Doc Status dropdown to "NOT Active", otherwise, leave it set to "Active" to share a published version.
A unique Share Key will be automatically generated for you. This can be customized if desired (minimum 6 characters).
Once a share is successfully created, it will appear on the screen beneath the form, along with any other privately shared documents that were previously created. This list can be sorted by document ID, title, expiration time, shared by, or creation time. The list provides the URLs where each shared document can be seen.
A private share becomes inactive when it expires or when the document itself is inactive or unavailable. An invalid share is marked with red/grey colors in the list of shared documents. Group admins and document owners may delete a share at any time.
The image below shows the Document ID field and the Share Expiration date fields both changed to red by the KB System. The Share URL link is grayed out and inaccessible.