KB User's Guide - Documents Tab - Batch Transfer

This document will show you how to efficiently transfer your documents to another KB group space. Full Publish rights are required to make Batch Transfers.

  1. Navigation: KB Admin Tools > Documents tab > Batch Transfer link.
  2. This will lead you to the Batch Transfer to Another Group Space screen. The image below shows the aforementioned screen and  filters available, should you want to refine your document search.
  3. If you already know the document ID number(s) you would like to transfer, enter them in the Comma delimited doc ids field. In the image above, the red arrow points to that field.
  4. Click on the Go button.
  5. After clicking on the Go button, the documents to which you have access will appear with check boxes next to them in the Select column in the far right.

     At any time, you may click on the triangle on the left of the Document Title to see the Document Quickview (e.g. the entire content of the document) without leaving the Batch Transfer to Another Group Space screen. 

    In the image below, you will see 3 document ids in the Comma delimited doc ids field. After clicking the Go button, all 3 documents are presented in a table below the search. The image below shows a circle around a downward pointing triangle which is displaying a read-only view of the document.
  6. Under that table of documents, a table called Batch Transfer Options will appear. Select the appropriate selections from the dropdown menus in this table. Start with Current Topics, Current ReadAccess Current SiteAccess and/or New Group Space .
  7. If you choose a New Group Space, you may also select from the following fields: New Topic, New WriteAccess, New ReadAccess, New SiteAccess, New Status and/or New Owner.

    In the image below, UW: Campus Active Directory was selected from the dropdown menu.
  8. Once you have chosen the appropriate options from the drop-down menus, click on the Submit button.

See Also: