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Membership/Subscription Guidelines

Guidelines to the purchasing of memberships and subscriptions for L&S Faculty and Staff

Memberships/Subscriptions



UW System Memberships Policy

https://www.wisconsin.edu/uw-policies/uw-system-administrative-policies/memberships/

 

UW-Madison Subscriptions Policy

https://policy.wisc.edu/library/UW-3041

 

Purchasing Card - FAQ

https://businessservices.wisc.edu/purchasing/purchasing-card/frequently-questioned-purchases/

 

Membership/Subscription could be allowable as follows:

 

  1. When membership is deemed essential, an institutional or organizational membership/subscription should be the first option considered. (instead of an individual membership/subscription) 

 

  1. The DP/requisition must document/justify the University business reason (how it benefits the University). 

 

  1. Dates of the Membership/subscription on the DP/requisition.

 

 

  1. The individual faculty/staff/student is a current UW employee, and their appointment is not ending during the membership/subscription period.

 

  1. The membership/subscription must be attached to a campus address.  Subscriptions mailed to a home address would be considered a personal expense.

 

  1. Memberships/subscriptions should be paid on an annual basis. 

 

  1. Multi-year memberships/subscriptions can be purchased by the department only if there is a significant cost savings to the University. 

A-    If a multi-year membership/subscription is paid for by faculty/staff, the expense can be reimbursed one year at a time.  An accountable plan exception form must be attached to subsequent years, as they would be over 90 days beyond the initial expense, and could be tax reportable.




Keywords:membership memberships subscription subscriptions purchasing   Doc ID:109094
Owner:Matt M.Group:L&S Administrative Gateway
Created:2021-02-16 14:04 CDTUpdated:2021-02-17 09:45 CDT
Sites:L&S Administrative Gateway
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