L&S Staff Leave

Employee Eligibility

• Academic and Limited staff must meet the following requirements:
  • Annual pay basis appointment
  • Minimum of 21% FTE minimum of one year
  • Covered by Wisconsin Retirement System (WRS)
• All University staff are eligible, except Temporary Employee appointments

Accrual

• Academic and Limited: Prorated based on start date, 176 vacation hours per fiscal year (7/1-6/30)
• University Staff: Prorated based on start date. Based on years of continuous service, review Vacation Policy UW-5052 Section II.A

Usage

• May use allocation before it is earned; however, the university will recover value of allocation not yet accrued if employee terminates employment.
• May carryover until the end of the following of the fiscal year. 
• Pre-approval required by supervisor.
• For more details on Reporting review Vacation Policy UW-5052 Section VII & VIII

Banked Leave

Employee Eligibility

• Academic and Limited staff must meet the following requirements:
  • Minimum of 21% FTE (if annual basis) or 28% (if academic basis) for one year
  • Covered by Wisconsin Retirement System (WRS)
• All University staff are eligible, except Temporary Employee appointments

Accrual

• Academic and Limited: Prorated based on start date, 176 vacation hours per fiscal year (7/1-6/30)
• University Staff: Prorated based on start date. Based on years of continuous service, review Vacation Policy UW-5052 Section II.A

Usage

• May use allocation before it is earned; however, the university will recover value of allocation not yet accrued if employee terminates.
• May carryover until the end of the following of the fiscal year. Carryover at the end of a fiscal year will be lost.
• Pre-approval required by supervisor.
• For more details on Reporting review Vacation Policy UW-5052 Section VII & VIII

Employee Eligibility

• Academic Staff, University Staff and Limited appointees
• Must meet eligibility requirements per employment category as noted in Paid Parental Leave Policy

Accrual

• An eligible employee could earn up to 6 weeks (240 hours) of PPL in a 12 month period.

Usage

• May be used continuously, intermittently, or on a reduced schedule basis.
• No carryover or payout of unused vacation.
• Pre-approval required by supervisor.

Leaves of absence (full or partial) may be granted to Academic Staff whose appointments are deemed by the appointing department and the Dean or his designee to be continuing appointments, and when it is clear the leave will be in the department's and the College's interest, as well as the individual's. A copy of the Request for Leave Without Pay or Temporary Assignment should be signed by the employee and the department chair and sent to the Dean's office for approval.  If approved, the request is sent on to the Office of Academic Personnel for review.

Additional leave options include:

• Wisconsin and Family Medical Leave (UW-5095)
• Funeral/Bereavement Leave (UW-5057)
• Leave for Serving on Jury Duty or as a Witness (UW-5058)
• Leave for Voting or Serving as an Election Official (UW-5059)
• Military Leave (UW-5060)
• Religious Observances (UW-5061)
• Catastrophic Leave (UW-5062)
• Bone Marrow and Human Organ Donation (UW-5063)
• Furlough Policy (UW-5083)
• Interview Time (UW-5085)

Refer to the Office of Human Resources Policy Chapter List for more information.

Some types of fringes may continue while an employee is on leave of absence. Work with your ART HR support staff to contact OHR Benefits Services.

A minimum leave is defined as three months by UW Transportation Services. Employees may keep parking assignments active during the leave period or put their parking assignments on leave status. To request leave status, please contact your DDR. Best practice is to contact them by June for the following academic year.

The maximum length of a leave of absence or temporary assignment is one year for Academic Staff. University staff have a maximum leave of absence for 6 months. Failure to return to the UW-Madison at the conclusion of the approved leave period may constitute a "constructive resignation."  Academic Staff requests to extend an already approved leave beyond one year, or initial requests for leaves longer than one year, must be approved by the Provost in consultation with the University Committee as well as by the Dean.