Effective Dates of DARS Exceptions to L&S programs
Academic Information Management (AIM) in L&S audits and clears degrees for L&S students. The Office of the Registrar provides a degree audit (DARS), approved by AIM, for this purpose.
Many students receive exceptions to their degree requirements; they are processed as DARS exceptions. Some exceptions would impact a student’s eligibility to graduate.
Because all L&S degrees and majors carry a quality of work requirement, all undergraduate course work must be complete with a permanent grade before a degree can be cleared. Therefore, a student may not earn a degree prior to the term in which the last undergraduate course is completed and its grade posted. This is typically in the last term of registration but in some cases, when a grade of Incomplete is given, may be after the term.
This policy clarifies that the degree is considered complete when these conditions are met:
- All degree requirements are complete for all declared degree programs, and
- All grades taken in the degree have final grades.
No additional notification is needed for the Office of the Registrar to post degrees. The AIM degree clearance process accounts for this policy and ensures a degree is not cleared until both conditions are met. A list of outstanding, unresolved grades is produced at the time of final degree clearance each term, and provided to Academic Deans Services for follow-up. by this policy,
Policy: Thse principles provide sufficient guidance such that L&S will not provide effective dates for every exception processed in DARS. For purposes of determining eligibility to graduate, an L&S DARS exception that does not carry an effective date is assumed to be effective in the term when the grade of that course is final.