Accommodations during covid-19 disruption (L&S): Supporting individual students who miss class due to illness, quarantine, or bereavement
During the coronavirus pandemic, some students will be prohibited from attending in-person class meetings because they must quarantine, self-isolate, or are experiencing possible symptoms. Instructors need to work with these students, if they are well enough to do coursework, to find alternate ways to continue coursework without penalty. Supporting students who need to temporarily stay away is part of keeping our campus community safe. [updated 9/22/2020]
Below are some practical strategies, that can help you respond to these situations as they arise. Practices will vary by course and instructor.
- Establish a policy in advance, state it on the course syllabus, and apply it consistently.
- Consistently post lecture materials (slides, notes, etc.) and assignments to Canvas.
- Provide an especially detailed syllabus with topics, dates, and assignments clearly outlined.
- Consider a grading scheme that allows students to drop the score for one or more assignments
- Switch student to remote course section if available
- Adjust due dates for individual students
- Many students, especially those in dorms, may be confined to a physical space that has limited resources and may have roommates who are always present in the room. Please be flexible as you work with students that are experiencing these issues.
The University leaves the final decision to the instructor, in accordance with criteria they have established and indicated on their syllabi, about how to accommodate students who miss scheduled class activities. If accommodations that allow the student to complete the class within the term are not feasible, a grade of “Incomplete” or dropping the class may be appropriate (see more information about dropping a class, or late dropping). L&S Undergraduate Academic Deans Services is available to both instructors and undergraduate students for consultation.
Further Guidance [updated 8/13/2020]
- Notification: It is the student’s responsibility to notify their instructors of any absence due to illness or family emergency.
- Documentation- Generally, it is appropriate to ask for documentation related to the absence, but it may not always be available.
- Bereavement- Campus is working on guidance and an update will be provided when finalized.
Consultations and Questions [updated 8/13/2020]
Colleagues are available for consultation, which can be especially helpful in challenging situations:
- For concerns about a student’s health or safety -contact the Dean of Students Office.
- Significant academic concerns (for instance, those that may require accommodations or exceptions to policies):
- Letters & Science Academic Deans’ Services (firstname.lastname@example.org) can help with issues related to accommodations or exceptions to policies
- If students need assistance thinking through their options, their academic advisor may also be a good resource.
- Additional campus information: Supporting Academic Progress When Students Isolate or Quarantine