Topics Map > College of Letters and Science > Administration & Governance > Administrative Resources > For Department Chairs and Program Directors
Topics Map > College of Letters and Science > Administration & Governance > Administrative Resources > For Department Administrators
Topics Map > College of Letters and Science > Academic & Curricular Administration > Program Changes > Course Array
How much lead time is needed to implement a new course, or to a change to an existing course?
Requests to add new or change existing courses must be approved at the department, college, and campus level. If courses are cross-listed, additional time is needed. This document provides guidance about planning ahead when changing your department's course array.
OverviewDepartments are advised to plan several months in advance when preparing and submitting course proposals. Although the course approval process may only take a few weeks, the student enrollment schedule is an important factor for implementing both new courses and changes to existing courses. All proposals to add, change, or delete courses must be submitted through the online course proposal system.
Planning for New CoursesNew courses can be added to the registration system at anytime, however departments often want to have the class in Class Search before enrollment begins. New courses could be approved by the University Curriculum Committee as late as May for the following fall, December for the following spring, and April or May for the following summer. However, most academic units prefer to have new courses "on-the-books" before enrollment begins for a particular semester.
Planning for Course Changes - DeadlinesWe recommend that departments "count backwards" to gauge when course proposal deadlines fall.
Begin with the enrollment period for the term in which the changed course would first be offered, and factor in that the courses must be reviewed by the L&S Curriculum Committee (meeting dates and deadlines can be found here), and next University Curriculum Committee (meeting dates and deadlines are here.) Additional time should also be factored in if other departments need to review the proposal (because it is cross-listed, may overlap with another department's course, or may affect another department)
- Registration for fall courses begins in April. Changes to fall courses must be approved by the University Curriculum Committee at their February meetings in order to be implemented in the following fall term (approximately 7 months before the fall semester).
- Registration for spring courses begins in November. Changes to spring courses must be approved by the University Curriculum Committee at their September meetings in order to be implemented in the following spring term (approximately 4 months before spring semester),
- Registration for summer courses begins in March. Changes to summer courses must be approved by the University Curriculum Committee at their December meetings in order to be implemented in the following summer term (approximately 5-6 months before the summer semester).
Please note that changes to existing courses cannot be implemented for courses that already have enrollment.
L&S Curriculum Committee ReviewBefore campus level review, L&S course proposals must approved by the L&S Curriculum Committee, which meets on the first and third Tuesday of each month during Fall and Spring terms. (For more information about this year's dates and deadlines please see L&S Curriculum Committee meeting date, deadlines, contact information. Courses may also be approved on an ad hoc basis over Summer.
Proposals to add, change, or delete courses must be submitted through the online course proposal system with the deadlines describe above in mind.
- L&S Guidance on Proposing New Courses & Changing Existing Courses
- L&S Curriculum Committee meeting date, deadlines, contact information
- What does the L&S Curriculum Committee do?
- Curriculum Committee Consultation on Curricular and Policy Matters
- Who serves on the L&S Curriculum Committee?
- Curricular Changes in the College of Letters & Science