Anonymous Fund Guidelines 2016-2017
This document contains the memorandum detailing the uses and application process for the Anonymous Fund, updated for 2016-17. Cover sheet included.
Anonymous Fund Guidelines
TO: Chairs and Directors, College of Letters & Science Humanities and Arts Units
FROM: Susan Zaeske, Associate Dean and Chair, Anonymous Fund Committee
RE: Anonymous Fund Proposals
The Anonymous Fund was established in 1943 to benefit UW-Madison programs in the arts and humanities. Funded by an anonymous donor, the bequest is charged to “strengthen and enlarge the cultural and artistic undertakings of the University.”
Members of the Anonymous Fund Committee are selected by the Dean of the College of Letters & Science to represent arts and humanities constituencies. In addition, there are representatives from the Chancellor’s and Provost’s office to ensure for coordination and stewardship of gift funds. The majority of Anonymous Fund money is distributed in the form of block grants to departments and programs for academic programming with a public component. Given the large block grant that the Lectures Committee receives from the Anonymous Fund, funding requests for individual lectures are not considered by the Anonymous Fund Committee.
In addition to block grants, the Anonymous Fund supports programming by individual units and especially units collaborating on conferences, film screenings, exhibitions, and the like strongly centered on the arts and humanities. The Committee looks favorably upon programs that are accessible to the greater Madison community. Further, it suggests that whenever possible, programs should include both graduate and undergraduate students. Ideally events will also be tied into current offerings in the curriculum. Anonymous Fund monies may not be used to support projects administered by student groups, consequently, proposals submitted by student groups will not be considered.
Requests for single proposals planned during the period of November 2016 and May 2017 should be submitted by the September 30 or November 11, 2016 submission deadline dates. The February 2, 2017 deadline date is for Block Grant applications only. Proposals for events scheduled between May 1, 2017 and October 31, 2017 must be submitted by the April 7, 2017 submission deadline.
Proposal requests to support events held within a month of the Anonymous Fund Committee meeting (three to four weeks after the submission deadline) will not be funded. For example, a funding proposal for an event planned for October 8, 2016, submitted by the September 30, 2016, deadline will not be considered.
The Committee strongly encourages applicants to seek additional funding from other sources in order to strengthen their request. In general, the Anonymous Committee is reluctant to fund a particular project more than once.
The Committee requests that block grant applications indicate which events are an essential part of a unit’s mission and which events provide program enrichment, and set them in priority order. Since the Anonymous Fund can provide support only for the basic level of programming, include a report on current fundraising activities that will support programming beyond the basic level. BLOCK GRANT APPLICATIONS MUST BE SUBMITTED FOR THE FEBRUARY 2, 2017, DEADLINE ONLY.
The Committee asks that all proposals be submitted electronically as a single PDF file to Beth Hart at email@example.com. Submission deadlines for the 2016-17 academic year are: September 30, 2016; November 11, 2016; February 2, 2017 (block grants only); and April 7, 2017. The Committee meets approximately three weeks after each deadline, and the primary sponsor of the application will be notified shortly after the meeting by e-mail or phone about the funding outcome. If an application is funded, subsequently, the primary sponsor will receive a letter with a funding account number as well as with other administrative details.
Please use the attached cover page when submitting your proposal. Proposals must include a memo indicating the rationale for the request, likely audiences and estimate of turnout; additional sources of support applied for and obtained; the extent of community and student involvement, summarized CVs (at most a page for out-of-town guests), a budget page and letters of co-sponsorship. The budget page must comply with University Guidelines (http://www.bussvc.wisc.edu/acct/travel/). The Anonymous Fund will pay for economy air travel only.
Anonymous Fund allocations absolutely must not be overspent.
All applicants that receive funding must acknowledge the Anonymous Fund in promotional materials and at the event(s). Within a month of the close of the event, the primary sponsor must file with the Dean’s office a summary of the activities held, the size of the audience in attendance, and a brief statement as to how the requested budget was distributed. Monies not used by the end of the fiscal year (June 30) must be returned to the Anonymous Fund unless an extension is granted. (Contact Ben Ball, 265-1170 or firstname.lastname@example.org)
Questions about the Anonymous Fund may be addressed to Beth Hart: email@example.com. College of Letters & Science Dean’s office, 105 South Hall, 265-6351.Please remember that University Policy prohibits UW Faculty from receiving payment as a participant for events held here at UW Madison. This includes funds from grants such as the Anonymous Fund.