Anonymous Fund Guidelines 2017-2018
This document contains the memorandum detailing the uses and application process for the Anonymous Fund, updated for 2017-18. Cover sheet included.
TO: Chairs and Directors of Arts and Humanities Units
FROM: Susan Zaeske, Associate Dean and Chair, Anonymous Fund Committee
RE: Anonymous Fund Proposals
The Anonymous Fund was established to benefit UW-Madison programs in the arts and humanities. Funded by an anonymous donor, the bequest is charged to “strengthen and enlarge the cultural and artistic undertakings of the University.”
Members of the Anonymous Fund Committee are selected by the Dean of the College of Letters & Science to represent arts and humanities constituencies. In addition, there are representatives from the Chancellor’s and Provost’s office to ensure for coordination and stewardship of gift funds. The majority of Anonymous Fund money is distributed in the form of block grants to departments and programs for academic programming with a public component. Given the large block grant that the Lectures Committee receives from the Anonymous Fund, funding requests for individual lectures are not considered by the Anonymous Fund Committee.
In addition to block grants, the Anonymous Fund supports programming by individual units and especially units collaborating on conferences, film screenings, exhibitions, and the like strongly centered on the arts and humanities. The Committee looks favorably upon programs that are accessible to the greater Madison community. Further, it suggests that whenever possible, programs should include both graduate and undergraduate students. Ideally events will also be tied into current offerings in the curriculum. Anonymous Fund monies may not be used to support projects administered by student groups, consequently, proposals submitted by student groups will not be considered.
In an effort to streamline the application process, submission deadlines are changing slightly this year and will change further next year. Requests for single events planned during the period of November 2017 and May 2018 should be submitted by October 15, 2017. The deadline for single events planned during the period of June 2018 and October 2018 is April 1, 2018. The deadline for block grant applications is February 1, 2018.
The Committee strongly encourages applicants to seek additional funding from other sources in order to strengthen their request. In general, the Anonymous Committee is reluctant to fund a particular project more than once.
The Committee requests that block grant applications indicate which events are an essential part of a unit’s mission and which events provide program enrichment, and set them in priority order. Since the Anonymous Fund can provide support only for the basic level of programming, include a report on current fundraising activities that will support programming beyond the basic level. BLOCK GRANT APPLICATIONS MUST BE SUBMITTED FOR THE FEBRUARY 1, 2018, DEADLINE ONLY.
The Committee asks that all proposals be submitted electronically as a single PDF file to Beth Hart at firstname.lastname@example.org. Once the Committee has reviewed and granted funding, the primary sponsor of the application will be notified by e-mail or phone about the funding outcome. If an application is funded, subsequently, the primary sponsor will receive a letter with a funding account number as well as with other administrative details.
Please use the attached cover page when submitting your proposal. Proposals must include a memo indicating the rationale for the request, likely audiences and estimate of turnout; additional sources of support applied for and obtained; the extent of community and student involvement, summarized CVs (at most a page for out-of-town guests), a budget page and letters of co-sponsorship. The budget page must comply with University Guidelines (http://www.bussvc.wisc.edu/acct/travel/). The Anonymous Fund will pay for economy air travel only.
Anonymous Fund allocations absolutely must not be overspent.
All applicants that receive funding must acknowledge the Anonymous Fund in promotional materials and at the event(s). Within a month of the close of the event, the primary sponsor must file with the Dean’s office a summary of the activities held, the size of the audience in attendance, and a brief statement as to how the requested budget was distributed. Monies not used by the end of the fiscal year (June 30) must be returned to the Anonymous Fund unless an extension is granted. (Contact Ben Ball, 265-1170 or email@example.com)
Questions about the Anonymous Fund may be addressed to Beth Hart:firstname.lastname@example.org. College of Letters & Science Dean’s office, 105 South Hall, 265-6351.
Please remember that University Policy prohibits UW Faculty from receiving payment as a participant for events held here at UW Madison. This includes funds from grants such as the Anonymous Fund.