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Alcohol Beverages - L&S
Alcohol Beverage guidance and process specifically for the College of Letters and Science.
Forms
Resources
Policies
Process
Michele Gundrum is the Approving Sponsor for the Alcohol Beverage Service Permit for L&S. Please enter michele.gundrum@wisc.edu as the email address for the Approving Sponsor.
Responsible Employees and Approving Sponsors are required to read the UW-Madison Specific Alcohol Beverage Regulations Policy UW-6003
Helpful Guidance
- Please do NOT submit alcohol permit requests to Dean Wilcots or others in L&S Administration. Doing so may delay your request.
- UHS requests that requests are submitted two weeks in advance of the event to allow for sufficient processing time for full approval including UHS approval.
- The event must be attended by no more than 150 people. Individuals interested in hosting larger and/or longer events should contact an on-campus or off-campus caterer for arrangements.
Alcohol Beverage Permit Checklist
- One responsible employee for the first 50 attendees. One additional responsible employee for each additional 25 attendees.
- No more than 150 attendees
- Food and non-alcohol beverages must be available
- Appropriate size clear plastic cups available, 8 oz. for serving wine. Beer served in individual cans or bottles no larger than 12 oz.; No other alcohol beverages will be offered.
- Alcohol beverages are not consumed prior to 4:30pm on weekdays.
- Responsible Employee requirements:
- Employee with a faculty, limited, academic staff or university staff appointment who is age 21 or over (or a graduate or professional student for events hosted by and for graduate and professional students).
- Read and follow the campus alcohol policy.
- Sign Alcohol Beverage Service Permit
- Agrees to perform responsible duties including to:
- Remain present at all times during the event
- Ensure the conditions of the permit are followed
- Ensure intoxicated individuals do not consume alcohol
- Prevent consumption by individuals below the Minimum Legal Drinking Age (MLDA)
- Maintain control of the alcohol beverages at all times and secure them at the conclusion of the event.
- Agrees not to consume alcohol during event
- Procedures in place to prevent consumption of alcohol beverages by persons below the MLDA
- All attendees are above the MLDA, or
- ID checked for all attendees below 30 and wristbands/name tags used to indicate age.
- UW-Madison Alcohol Beverage Responsibility Sign must be displayed.