Post Degree Training, Letter Templates
**With the implementation of HR Design on July 1, 2015, the employee-in-training (EIT) category is now known as post degree training (PDT).** This document contains links to appointment letter templates for the post degree training category.
A post degree training employee is an individual who is not a matriculated student and who is appointed primarily for the pursuit of advanced study or research, usually at the postdoctoral level. Coincidental benefit accruing to the University or granting agency as a result of the appointee's activities does not preclude such an appointment. The work of individuals appointed to these titles should be independent or self-directed, subject only to such supervision as might be given by a teacher to a student. Such work should be contrasted with duties assigned under the direct supervision and control of the employer primarily for the benefit of the University or granting agency.
The appropriate titles for post degree training are located at the following link http://www.ohr.wisc.edu/polproced/UTG/EITtitles.html
Prior approval for all post degree training appointments is required.
Draft offer letters and CVs should be sent to your HR contact (see KB 60443 Human Resources and Payroll contacts) for review and approval.
Research Associate Appointments and Postdoctoral Fellow/Trainees FAQ
Research Associate is an individual who is continuing training after receipt of the doctorate. The department must verify that all requirements for the doctorate (possibly M.D., D.V.M., or J.D.) have been satisfactorily completed before the first day of any appointment using this title. For example, the successful completion of an oral defense of a Ph.D. is not sufficient. The actual filing of the final thesis is required prior to the beginning date of the appointment. A research associateship is normally for a two- or three-year term, up to a maximum of five years.Research Associate Extension
Research Intern is an individual typically continuing training directly following receipt of a bachelor's or master's degree. The responsibilities of the position should be consistent with the last degree received (i.e. degree in History is not appropriate for an individual developing research methodology in Chemistry). The duration of the appointment should not exceed three years. These individuals have been engaged in an area of research, service, or the like, and are pursuing additional training in their areas of expertise or a related field.
Postdoctoral Fellow or Traineeship is an award, usually funded extramurally, to an individual for the purpose of continued training after receipt of the doctorate. The appointing unit must verify that all requirements for the doctorate (possibly M.D., D.V.M., or J.D. for special fellowships) have been
satisfactorily completed before the first day of any appointment using
these titles. For example, the successful completion of an oral defense
of a PhD is not sufficient. The actual filing of the final thesis is
required prior to the beginning date of the appointment. A person eligible for a postdoctoral fellowship or traineeship is usually within five years of having received the doctorate. Most of these awards are for two-year terms.
Appointments as postdoctoral fellows and postdoctoral trainees should be made only if it can be demonstrated that the appointee's activities are primarily for the benefit of the appointee's own learning and research. Otherwise, it is more appropriate to use an employment title such as researcher or scientist. Employment titles apply whenever the duties assigned are under the direct supervision and control of the employer and are primarily for the benefit of the University or granting agency. The work of individuals appointed as postdoctoral fellows or postdoctoral trainees should be independent or self-directed, subject only to such supervision as might be given by a teacher to a student.
Postdoctoral Trainee Extension
Zero-dollar appointments for a Research Associate or Research Intern, (non-salaried) are used when the individual is training to further support their studies, for their own benefit. The individual will have official University status and can use the libraries and other University facilities. Appointments are for one year and may be renewed yearly - possibly two or three years.
These appointments require prior Dean's approval, a draft offer letter and CV should be sent to your HR contact (see KB 60443 Human Resources and Payroll contacts) for review and approval.
The request should also include a cover memo indicating the begin/end dates of the appointment, who they will be collaborating with, a description of the research, and the source of their support.
Zero-Dollar Research Associate