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L&S Intermittent Furloughs
This document contains information on the campus-wide Intermittent Furloughs taking place.
All employees have intermittent furlough obligations except the following Employee Classes: SA, ET, CL, SH, Non-FTE appointments (eg: zero dollar, L-Basis), H-1B and E-3 Visa holders, those on Position Specific Furlough or those on Workshare.
Employees will request to use their furlough days with the same process they use when taking vacation leave.
Intermittent Furlough Obligations
The days or hours are prorated based on FTE
Total Salary | H-Basis | A-Basis | C-Basis |
Can use: | Can use: | Can use: | |
Less than $50,000 | 3 days or 24 hours | 3 days or 24 hours | 2 days or 16 hours |
$50,000-$80,000 (Type 2) | 4 days or 32 hours | 4 days or 32 hours | 3 days or 24 hours |
$80,001-$150,000 (Type 3) | 5 days or 40 hours | 5 days or 40 hours | 4 days or 32 hours |
More than $150,000 (Type 4) | 6 days or 48 hours | 6 days or 48 hours | 5 days or 40 hours |
Smoothing Percentage (for Group 1 and Group 2)
| Furlough Type | H-Basis | A-Basis | C-Basis |
Deduction of dollar amount on: | 1B/2021-6B/2021 | 1M/2021-6M/2021 | 2M/2021-5M/2021 |
Less than $50,000 | 2.50% | 2.31%
| 2.31%
|
$50,000-$80,000 (Type 2) | 3.33% | 3.08%
| 3.46%
|
$80,001-$150,000 (Type 3) | 4.17% | 3.85%
| 4.62%
|
More than $150,000 (Type 4) | 5.00%
| 4.62% | 5.77%
|
Furlough Requirements/Obligations and Balance
To determine furlough requirements/obligations, please use calculator found at:
https://hr.wisc.edu/covid19/furlough/calculator/.
Note: The Furlough Remaining will be updated after each payroll confirmed.
|
|
Empl Type |
Salary Reduction Method |
Deadline for Each Pay Period: |
Reporting Usage |
Group 1 |
Exempt FA, AS*, LI |
Reduce via salary percentage across furlough period |
- Can take in increments of 1 hour or more - Can take consecutive days - Cannot take when have direct instructional responsibilities |
Code to select: COVID FURLOUGH |
Group 2 |
Nonexempt FA, AS, LI, CP, CJ |
Reduce via salary percentage across furlough period |
- Can take in increments of 1 hour or more |
Code to select: %REDF |
Group 3 |
Exempt FA, AS**, LI **Non-Instructional AS |
Reduce as used |
- Can take in increments of 1 hour or more |
Monthly: Tip Sheet Enter furlough hours used on Timesheet Code to select: FURLM for furlough hours used Code to select: FUREG for hours worked |
Exempt CP, CJ |
Biweekly: Tip Sheet |
Time and Furlough Approvals for Managers
Job aid to approve furlough hours used by Group 1 employees |
Job aid to approve furlough hours used by Group 2 employees |
Job aid to approve furlough hours used by Group 3 employees |
Note: The date range for approvals may need to be changed to see all employees' time requests
1. Click on the calendar icon next to Start Date.
2. Click date from the calendar (suggest beginning of the month).
3. Click the Calendar icon next to End Date (suggest end of the month).
4. Click the Refresh button.
Earnings Codes on Review Paycheck Page
H-Basis | A-Basis | C-Basis | |
Group 1 | -- | FFR | FFR |
Group 2 | FHR | FHR | FHR |
Group 3 | FNP | FUP | FUP |
Proration for New or Terminating Employees
Use the formulas below to prorate new or terminating employees' furlough
Comp Rate H x 2080) |
Determine |
Furlough Days Assigned
| X | FTE | = | # of Days | X 8 | = | # of Hours |
A-Basis and H-Basis
Total furlough period is 181 days (01/01/21-06/30/21)
Proration: # of days employed / 181 days x furlough days assigned x FTE
C-Basis
Total furlough period is 136 days (01/01/21-05/16/21)
Proration: # of days employed / 136 days x furlough days assigned x FTE
Furlough summary (Group 1 and Group 2), deductions taken from each paycheck:
Furlough summary (Group 3), deductions taken as staff use furlough time:
Link to campus website: https://hr.wisc.edu/covid19/furlough/
If you have questions related to the content of this page, please contact ChoonYee Ho-Jonas (choonyee.hojonas@wisc.edu or 608-263-2314).