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Topics Map > College of Letters and Science > Academic & Curricular Administration > Personnel - Budgetary and Curricular Intersections > Short Term Staffing

L&S Short-Term Staffing Request Process

Each Fall and Spring semester, the College of Letters & Science conducts a short-term staffing exercise. This page will be updated each semester; typically in mid-January for fall staffing requests, and in September for spring staffing requests.

The following items should be emailed to Amanda Mahr by Monday, February 5, 2018:

Previous copies of the teaching report may be downloaded from departmental STS folders in Box (name = “48-#### STS”). Please note that the teaching reports are due each semester, whether or not a department is requesting short-term staff.

Departments/programs will be notified of approvals by Wednesday, February 28, 2018.

Short-Term Staffing Request Form

Short-Term Staffing Request forms should be completed for all short-term staffing requests, even if the funding source of the STS is secure (e.g., Honors, FIGS, etc.). This is necessary because STS requests will be reviewed as a part of a department’s overall instructional strategy and for technical reasons (e.g., percentage of appointment, title). “STS” may refer to several titles, including Associate Lecturer, Lecturer (SA), Faculty Associate, Visiting Faculty, L/I faculty, Emeritus Faculty and Adjunct Faculty.

The form has been modified for the Fall, 2018 semester. Please complete one form per STS position: STSRequestForm.docx

Teaching Report

We are continuing our use Teaching Reports to review and audit overall teaching assignments and loads within academic programs. Teaching Reports are required each semester, even if a department is not requesting short-term staff. The Teaching Report is designed to assist departments and instructional programs as well as the Dean’s Office in documenting the allocation of faculty and renewable academic staff teaching.

Please note that departments should not modify the format of the teaching report template, and that all fields are required.

Teaching Report Instructions:

1) Review your 2017-18 Teaching Report and update with final course assignments and releases.
Previous copies of the teaching report are available in departmental Box folders (folder name = “48-#### STS”).

2) Download a blank copy of the 2018-19 Teaching Report.
3) At the top of the 2018-19 worksheet, indicate the following information: 
  • Department name 
  • Standard faculty teaching load 
  • Date 
  • Your name
4) Enter your plans for academic year 2018-19 in the “Faculty” and “Academic Staff” tables. Enter the teaching, course release, and funding information for each instructor.

5) Please use the "Justification for non-standard load" column to justify any deviation from an instructor's standard teaching load, e.g. extramural funding, sabbatical, administrative assignment. 

6) Please use the "Notes" column to explain the following scenarios: 
  • Low enrollment courses, which are defined as follows: 
    • Courses numbered below 300 with fewer than 15 students 
    • Courses numbered 300 to 699 with fewer than 12 students 
    • Courses numbered 700 and above with fewer than 8 students. 
  • Courses with non-standard schedules. “Standard”= 3 or 4 credit course with one credit awarded for approximately 15 hours of lecture; please see the following KB document for more information: Policy on the Credit Hour
  • Multiple instructors credited with teaching a single course. 
  • Course funded by 131, 133, 104 or other non-101 sources.  
6) Email your 2017-18 and 2018-19 teaching reports to Amanda Mahr by Monday, February 5, 2018.

Guidelines for Appointment Levels and Titles

The general expectation for a three-credit course lecturer assignment with 50 or fewer students is a 33.4% appointment. A four-credit course (with the fourth hour being taught by the lecturer) is generally 40%. Appointment level requests not following these guidelines due to factors such as increased duties, significant TA supervision, a greater number of credits, or other unusual characteristics should be fully justified and will be reviewed by your Academic Associate Dean.

Guidelines for Instructor Qualifications

Maintaining Access

Maintaining student access to essential courses such as first-year undergraduate courses, courses for graduating majors, and bottleneck courses needs to be a top priority when considering course assignments and the need for short-term staffing.

Course Guide

Be sure to include anticipated course offerings in the first call of the fall semester Course Guide, since it will facilitate room assignments. The deadline for final curricular updates for Fall, 2018 is Wednesday, February 28, 2018. Chairs and department administrators will be notified of STS decisions before the deadline. Please remember to remove any courses that have not been funded.


If you have questions about a particular potential request, please be in touch with your Academic Associate Dean.

If you have questions about your BSR, funding options, or baselines, please be in touch with Mary Beth Roberts (263-6894).

Questions about filling out the STS form or teaching report, and questions regarding your department’s short-term staffing baseline balance, should be directed to Amanda Mahr (263-8873).

See Also:

Keywords:STS, academic staff, short-term staffing, short term staff, short term instructional staff, sts baseline, policy, form, process, baseline, bsr, teaching report, Spring 2017, 1174 stsrequests   Doc ID:36298
Owner:Amanda M.Group:College of Letters & Science
Created:2014-01-08 12:26 CDTUpdated:2018-01-16 16:39 CDT
Sites:College of Letters & Science
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