This KB provides important information about appointment letters for short-term instructional staff (STS) at the College of Letters and Science, with links to frequently used documents and policies. Direct questions regarding policies and procedures to your STS/SA HR Business Partner.
A best practice is to download and use a new template appointment letter from the links below with each hire or group of hires, since appointment letters are revised periodically throughout the year. At a minimum, departments should download new template appointment letters prior to each semester’s hiring.
You may find the following documents helpful when drafting an STS appointment letter:
Select the appropriate template below to create a draft appointment letter. Email the draft to your STS/SA HR Business Partner for review and approval, along with a copy of the instructor's CV and any other related items such as:
Required if the employee will work more than 100% FTE across all UW System appointments
Dual-Role Waiver approval
Required for academic staff who are appointed temporarily into a concurrent role that is different from their primary role, e.g., an academic staff member whose primary role is research or outreach and who is hired temporarily into a concurrent instructional role.
See “Waivers: Tenure Clock Extensions, Leaves of Absence, Conversions, Dual Roles and Track Changes” for required documentation and additional background
Submit your dual-role waiver request to Laura Fisk, email@example.com
Used for most short-term instructional academic staff hires, including lecturers, teaching faculty (formerly called faculty associate), teaching specialist (formerly called faculty assistants), adjunct faculty and visiting faculty.