Topics Map > Teaching, Learning & Academic Administration > Short-Term Staff (STS)
Topics Map > HR & Payroll > Short-Term Staff
Request Short-term Staffing in L&S
This document contains instructions for requesting short-term staff (STS). This document has been updated for academic year 2023-24.
Request process for STS
Requesting Academic Year STSAcademic Year STS positions are requested via the Instructional Staffing Request form:
- Link to form: Instructional Staffing Request Form
- Detailed form instructions: Instructional Staffing Request Form - L&S
STS positions require approval through this process regardless of the funding source. This is necessary because STS plans will be reviewed as a part of a department’s overall instructional strategy and for technical reasons (e.g., percentage of appointment, title). L&S may ask for an updated copy of the Teaching Report while reviewing STS requests.
Responses will be sent by Amanda Mahr. Approvals will be communicated via email and in the STS folder in Box (“48-#### STS”).
Changes or cancellations related to approved STS positions may also be sent via the online request form.
Requesting Summer STS
Summer Term STS are requested as part of a department's summer budget proposal. New requests or updates related to summer STS may be sent through the Instructional Staffing Request form as described above (form instructions).
Next steps - HRDepartments/Programs may begin to work with their HR Business Partner for STS/SA on PVLs and offer letters once they receive STS approval.
STS titles, rates, appointment levels
The term “STS” refers to short-term instructional staff beyond a department's Faculty and renewable Academic Staff instructors, and may refer to the following titles:
- Academic Staff instructors (Lecturers, Teaching Faculty)
- Lecturer (SA)
- Visiting or L/I faculty
- Emeritus Faculty
- Adjunct Faculty
- Volunteer / Zero dollar Instructional Staff
- Additional teaching assignments ('temporary increases' or overloads) to Academic Staff
Standard rates for short-term staff are listed on the following KB page: L&S Standard Rates for Short-term Staff and Student Assistants
STS Appointment Levels
Appointment levels must be consistent with the teaching loads of renewable academic staff in the department. Most academic year STS lecturers are 33.4% for one course; this appointment level is typical for a three-credit course with 50 or fewer students. A four-credit course (with the fourth hour being taught by the lecturer) is generally 40%. Lecturer (SA) appointment levels may be supplemented with professional development.
Appointment level requests not following these guidelines due to factors such as increased duties, significant TA supervision, a greater number of credits, or other unusual characteristics should be fully justified at the time of STS request and will be ultimately approved by Academic Associate Dean.
See Guidance for Summer Sessions appointments in L&S for information on STS appointment levels in summer.
Academic Year STS
The funding line for most 101 funded STS: 101-2 A48##04, where '##' is the department number from your unit's UDDS.
The funding string for each STS position is listed on the STS approval in Box (“48-#### STS”).
The STS budget sheet on the BSR includes itemized credits for one-time support from sources such as FIGs, Honors, Other Schools/Colleges, etc. You are strongly encouraged to review your STS budget sheet to understand the fiscal implications of your plan. Please contact Assistant Dean Mary Beth Roberts with questions regarding your STS budget sheet on the BSR.
The funding line for most STS during Summer Term : 131-2 A48##93, where '##' is the department number from your unit's UDDS.
Summer term STS are requested as part of a department's summer budget proposal. Summer STS, along with their exact funding strings, are listed on the Expense Details report. in Box ("48-#### Summer").
Contacts for L&S Administration
- L&S Teaching & Learning Administration
- L&S Human Resources
- L&S Budget Office
- Mary Beth Roberts, Assistant Dean for Finance-Budget, Planning & Analysis