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Topics Map > HR & Payroll > Short-Term Staff
L&S Short-term Staffing Plans
Each January, the College of Letters & Science begins a short-term staffing exercise for the upcoming academic year.
Documents & Deadlines
- Short-term Staff Planning Spreadsheet
- Blank: Short-termStaffingPlans2019-20_Blank.xlsx
- Example: Short-termStaffingPlans2019-20_Example.xlsx
- Deadlines for 2019-20 academic year
- Main call: Friday, March 1, 2019
- Secondary call: September 18, 2019
- Submissions via the STS folder in Box (“48-#### STS”). Please note that only Chairs/Directors and Department Administrators have access to the departmental Box folders.
- Short-term Staffing Plans
- Detailed Instructions for the Short-term Staff Planning Spreadsheet
- Guidelines for appointment levels
- Guidelines for instructor qualifications
- Maintaining Access
- Contacts for L&S Administration
Short-term Staff PlansShort-Term Staffing positions require approval through this process, even if the funding source of the STS is secure (e.g., Honors, FIGS, etc.). This is necessary because STS plans will be reviewed as a part of a department’s overall instructional strategy and for technical reasons (e.g., percentage of appointment, title).
“STS” may refer to several titles, including Associate Lecturer, Lecturer (SA), Faculty Associate, Visiting Faculty, L/I faculty, Emeritus Faculty and Adjunct Faculty.
Detailed Instructions for the Short-term Staff Planning SpreadsheetThis spreadsheet is meant to be filled out in order. The list of courses on the ‘Dept Details’ worksheet will be referenced by the other worksheets.
1. Complete the information on the ‘Dept Details’ worksheet.
Update the worksheet with basic details at the top (department name, your name, etc.).
Courses. List the courses that will be taught by short-term staff, along with the credit range, planned capacity, and previous enrollment.
Funding. Some common funding sources are pre-filed (e.g., STS 101 Budget, Summer Revenue). Please update or add funding sources as necessary (e.g., departmental 131 accounts).
STS Titles & Rates. Similar to funding, the sheet is pre-filled with some common titles and rates. Please add titles and/or modify the rates as necessary with the titles/rates you expect to use. Common appointment percentages are listed below, and we have standard rates for short-term staff in L&S listed on the Gateway.
2. List your short-term staffing positions on the ‘STS’ worksheet.
The following columns are dropdowns, and are populated from the ‘Dept Details’ worksheet:
- Course Number & Title- Proposed STS Title- Funding
The salary will automatically calculate based on the Title, Timeframe and Appt % fields. This calculation assumes that you’re using a nine-month/C-Basis pay basis. If you need another pay basis, or if you’ve selected ‘Other’ for the timeframe, you will need to calculate the gross salary on your own (using a tool like FLOAT) and enter it in the ‘Est. Salary’ column. The ‘Est. Salary’ column is not locked against editing.
3. (Optional) Add additional information on the ‘Notes’ worksheet.
This page can be used to explain the background of the position or any non-standard details for the instructor's appointment.
4. Summary – Funding
This page is informational only, and will display estimated salary costs by funding type. Again, this is dependent on the values listed on the ‘Dept Details’ worksheet. No data entry is needed on this page.
This page is informational only, and displays the spreadsheet's automated salary calculations.
Guidelines for Appointment Levels and TitlesThe general expectation for a three-credit course lecturer assignment with 50 or fewer students is a 33.4% appointment. A four-credit course (with the fourth hour being taught by the lecturer) is generally 40%. Appointment level requests not following these guidelines due to factors such as increased duties, significant TA supervision, a greater number of credits, or other unusual characteristics should be fully justified and will be reviewed by your Academic Associate Dean.
Guidelines for Instructor QualificationsPlease make note of the UAPC Policy on Minimum Qualifications for Instructional Staff.
Maintaining AccessMaintaining student access to essential courses such as first-year undergraduate courses, courses for graduating majors, and bottleneck courses needs to be a top priority when considering course assignments and the need for short-term staffing.
Contacts for L&S Administration
If you have questions about your BSR, funding options, or STS 101 Budget, please be in touch with Mary Beth Roberts.
Questions about filling out the STS Planning Spreadsheet, and questions regarding your department’s balance on the 101 short-term staffing funding line, should be directed to Amanda Mahr.