Public Events Hosted by Student Organizations

Pursuant to UW-Madison Facility Use policies, events hosted by student organizations on University property (including the Law School) cannot be open to the public (i.e., open to individuals other than UW-Madison faculty, staff and students), unless one of the exceptions apply. See UW-6000, Article I, Paragraph H.

To request an exception to hold a public event at the Law School, Law School registered student organizations must follow these steps: 

1. Submit the Event Submission Form no earlier than three months before the event and no later than 15 business days before the event. 
   • If the "audience" includes anyone other than UW-Madison and Law School faculty, staff, and students, it is considered a public event. 
2. The Assistant Director of Student Life will contact the individual who submitted the form to confirm the event details and audience.
3. After confirming the details with the student organization, if necessary, the Assistant Director of Student Life will ask the Dean to extend an invitation to the student organization to host the public event at the Law School pursuant to UW-6000, Article I, Paragraph H, Subsection 2.
   • If approved, the Assistant Director of Student Life will share a letter, signed by the Dean, with the student organization indicating that the student organization is invited to host the public event at the Law School pursuant to UW-6000, Article I, Paragraph H, Subsection 2.
     • If necessary, the Assistant Director of Student Life will share the event details with the Campus Events Team and Security Review Team for a risk assessment. 
     • Pursuant to UW-6000, Article I, Paragraph H, Subsection 2, the student organization is "responsible for all administrative, financial, and insurance responsibilities associated with the event." 
   • If denied, the Assistant Director of Student Life will notify the student organization and the event cannot be open to the public.