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Guide/Lumen Programs: Footnotes (Table Help)

How to set up, edit, or remove footnote tables.

Utilizing footnotes requires the use of two types of tables: Course List (identifying content that requires a footnote) Footnote Table (the table where you can add the additional context)

Definitions

  • Course list table: a table that allows for building the curriculum for a program.
    • a blank course list
  • Footnote: a field within the course list table.
    • a blank course list with a red box around the footnote field.
  • Footnote table: a separate table that serves as the referential point of the footnote from the course list table.
    • a blank footnote table

Important FYI regarding footnotes:

  • Utilizing footnotes requires the use of two types of tables:
    1. Course List (identifying content that requires a footnote)
    2. Footnote Table (the table where you can add the additional context)
  • Footnotes do not auto-adjust if revised; if you change a footnote in a course list, you must change it in the footnote table.
  • Consider using a single footnote table at the bottom of a page (opposed to utilizing a footnote as an end note).
  • Use only numbers for footnotes, as best practice (as opposed to asterisks)

Course List Tables

  • Adding a footnote number in a course list does not automatically take an end user to the footnote table with the explination text.
  • Footnotes can be used on headers, text, or courses.
  • If there are multiple footnotes throughout a page separated by headers, consider continuing the numbers as you progress through the page. This prevents having multiple footnote tables with the same numbers (this can be confusing).
  • The footnote field in the course list should only have number characters. The text of a footnote must be in the footnote table.

Footnote Tables

  • Important information, such as program requirements, should not be hidden in a footnote.
  • Footnotes are intended for additional information that is helpful, but if missed will not be a detriment to program completion.

Table of Contents:

Examples of Footnote table

Published

Shows a course list with a footnote on PHM SCI 679 and the corresponding footnote table.

Edit-Mode

Shows a course list with a footnote on PHM SCI 679 and the corresponding footnote table in the editing mode.

How to add a foonote in a course list

Watch this video (no audio) walking through the following steps.

  1. Double click the Course List with the course requiring a footnote.
    • A course list with all contents highlighted in blue due to clicking on the table.
  2. Locate the item where you want to add a footnote indicator in the right side of the Course List. Click on this item. The course becomes highlighted in blue once you click on it, indicating that any changes you make below (comment, sequence, or class, credits, footnote, indent, headers) apply to this course only.
    • The course list table with the course PHM SCI 679 highlighted in blue due to single clicking on the course.
  3. Add your footnote number in the "Footnote" field. Click the green OK button. Do not write your entire footnote in this field.
    • The course list table with the footnote field outlined with a red box with a number 1 entered.
  4. The final look of a footnote in the table. Note, this shows up after the course title and comments in parentheses.
    • The course list with a footnote highlghted with a red box. Note the footnote does not show up on the course subject and catalog number; it's after the course title.

How to add a footnote table

Watch this video (no audio) walking through the following steps.

  1. Click the "Insert/Edited Formatted Table" Icon.
    • Displays edit toolbar with insert/edit table highlighted with a redbox around the icon.
  2. Select "Footnotes" from the list. This is the fourth item in the list. Click OK.
    • The dropdown list with "Footnotes" highlighted by a red box.
  3. Click the "New Footnote" button. This will add "New Footnote" text in the Symbol field. Change the "New Footnote" text to the corresponding number in your Course List table. Repeat this step, as needed.
    • The footnotes table with the "symbol" field highlighted by a red box. A "1" has been entered. Additionally, the "Add Footnote" is highlighted with a red box.
  4. Enter your text in the "Footnote Content" section. You must connect courses to the database; for help follow these steps.
    • The footnote table with text entered in the edit section, highlighted with a red box.
  5. Once complete, click the green OK button. The results should  look like this, with a course list, a footnote in the course list for a specific course, and a separate footnote table.
    • The edit screen with the completed footnote table under the course list table.

NOTE:

  • If trying to copy and paste, you may get an error. The software tries to strip away all CSS that may "tag along" with your copied content. To get around that, copy your content (ctrl + C, or right click to copy) and then do a hard paste (ctrl + shift + V) and the content will paste.
  • If you are using courses in your footnotes table, you MUST link them to the database. The video above walks through how to do this at the end. Here are the steps to follow if you are doing this:
    1. Enter the course using the correct subject short description and catalog number. If you need to look up what this is, see the Academic Structure dataviz.
    2. Select/highlight the Subject + Catalog Number combination.
      • PHM SCI 679 highlighted in blue in the footnote text field.
    3. Click the "Insert /Edited Formatted Table" icon. This will convert the course text and will connect it to the database, which pulls in the course data.
      • The Insert/Edit Database Field highlighted with a red box. This is the second icon from the right on the bottom row. 
      • If formatted correctly, this will look like a link. By default this will display the [subject] + [course] + [course title].
        • The course correctly linked showing the subject, catalog number, and course description.
    4. You can adjust how courses display, if you prefer to publish in a different way than "Subject + Catalog Number + Title." Double click on the course outlined in blue.
      • The Inline Course table pop up with the format highlighted by a red box.
      • The available options for course list display: 
        • Subject + Catalog number + Course title
        • Subject + Catalog number
        • Course title with Subject and Catalog number in parentheses
        • Course title with Subject, Catalog number, and credits in parentheses
        • Subject + Catalog number + Course title with credits in parentheses
        • A dropdown list of available course display options.
    5. Click OK once you've picked your preferred format. The top two options are recommended ("Subject + Catalog number + Course title" or "Subject + Catalog number").
      • The finalized in-line course display only showing the subject and catalog number, PHM SCI 679.

How to edit a footnote in a course list

Watch this video (no audio) walking through the following steps.

  1. Double click the course list table. This will open the Course List edit table.
    • The course list table with courses listed in the right side of the box.
  2. Click on the course where the footnote exists that needs to be revised in the box on the right. The blue highlight indicates the course you are editing the footnote.
    • An edited course list with course PHM SCI 679 selected.
  3. Revise your footnote number in the "Footnote" field.
    1. The course list table with the course PHM SCI 679 highlighted in blue. The Footnote field is highlighted with a red box around it. The number "2" is in the field.
  4. Click OK. Footnotes will show up at the end of the course title.
    • Course list with two footnotes highlighted with a red box around each.

How to edit the footnote table

Note: after step 2, these steps can be done in a different order with the same result.

Watch this video (no audio) walking through the following steps.

  1. Double click the footnotes table.
    • The edited footnote table opened without anything being selected.
  2. Click on the footnote that needs to be revised from the list of footnotes in the upper left corner of the edit box.
    • The footnote table with the list of footnotes highlighted by a red box.
    • This will populate the "Symbol" field and the "Footnote Content" related to the associated content in each edit field.
      • The footnote table with footnote 2 selected in blue with the footnote text in the "Footnote Content" field.
  3. Make your changes to either the "Symbol" or "Footnote Content" field, related to the desired outcome.
    1. Change the footnote number to match the corresponding number in the course list table.
      • The footnote table with the "Symbol" box highlighted with a red box.
    2. Make any text changes in the "Footnote Content."
      • The footnote table with the Footnote Content box highlighted with a red box. 
    3. Move the foonote up/down using the buttons to sort the order in the footnote table.
      • The footnote table with the "move up" and "move down" buttons highlighted with a red box.
  4. Click OK to save changes.

How to remove a footnote in a course list

Watch this video (no audio) walking through the following steps.

  1. Double click the course list table. This will open the Course List edit table.
    • The course list table with courses listed in the right side of the box.
  2. Click on the course where the footnote exists that needs to be removed. The blue highlight indicates the course you are editing the footnote.
    • An edited course list with course PHM SCI 679 selected.
  3. Delete the content in the "Footnote" field.
    1. The course list table with the footnote removed from the "Footnote" field.
  4. Click OK. The footnote will no longer be in the table.

How to remove a footnote from the footnote table

Watch this video (no audio) walking through the following steps.

  1. Double click the footnotes table.
    • The edited footnote table opened without anything being selected.
  2. Click on the footnote that needs to be removed from the list of footnotes in the upper left corner of the edit box.
    • The footnote table with the list of footnotes highlighted by a red box.
  3. Click "Delete Footnote"
    • The footnote table with the "delete footnote" button highlighted by a red box.
  4. Click OK.

How to remove a footnote table

Watch this video (no audio) walking through the following steps.

  1. Single click on the footnote table.
    • The footnote table highlighted in blue, due to being clicked on once.
  2. Click the "delete" button on your keyboard.

See Also:



Keywords:Footnote, Table help, footnotes, footnote table   Doc ID:121681
Owner:Melissa S.Group: Lumen and Guide
Created:2022-10-04 14:47 CDTUpdated:2023-05-01 08:40 CDT
Sites: Lumen and Guide
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