• Tableau Visualizations (UW-Madison delivered)
  • Lumen Tools
• Vendor Delivered Reporting
  • Workflow roles
  • Courses not yet submitted
  • Course Proposals Submitted to Workflow But Stalled

Tableau Visualizations (UW-Madison delivered)

Lumen Tools

The Lumen Tools is a Tableau workbook with visualizations providing information about proposals that are in-progress in the Lumen system.

• Course Proposals: shows all course proposals currently in progress with filters related to the course owner and where the proposal is in the governance approval process. 
• Program Proposals: shows all program proposals currently in progress with filters related to the program owner, the type of proposal and where it is in the governance approval and publication process. 
• Red Box Report: Shows programs that utilize courses that may need resolution in one or more of the following: inactivation/discontinuation of a course; change of subject; change of catalog number; or new/unapproved course. These items, if not resolved, will result in the software using a "red-box" around the subject and catalog number combination indicating there is an issue with the course as entered.
• Lumen/Guide Roles Directory: lists all Lumen/Guide workflow roles and their members filterable by school/college, department and roll type. Includes identifiers for who is a chair or dean an which members are no longer employed by the university.
• Obsolete Course Proposal Process: shows all courses identified as obsolete per policy in progress for the current academic year and where the proposal is in the governance process. Includes filters for school/college/division, department, subject or cross-list, course title, and waiver status.
• Suspended/Discontinued Programs: tracks academic programs (plans and subplans) that are in the process of being discontinued. Intended for the purpose of aiding schools and colleges with the processes necessary to close down a program.

Vendor Delivered Reporting

The vendor provides limited stock reporting from the console for the following Lumen modules:

• Course Admin Report (Lumen Courses)
• Program Admin Report (Lumen Programs)
• Misc Admin Report (Structures Proposals)

When exporting/opening files from the console, you may get a cautionary message warning you about a file format and extension mismatch. This is not a problem and you should click ok and open the file. The following reports are the most helpful. If you have questions about the other reporting capabilities or to notify an admin about broken functionality using this reporting, email lumen@provost.wisc.edu. 

Workflow Roles

This provides a list of every member in any workflow role in the Lumen suite.

1. Go to the Report Console  (this may take a minute or two to load)
2. From the list on the left side of the page select "Stock," then select Role Members
3. Click the green Run Report  (this may take a minute or two to run)

Proposals Not Yet Submitted to Workflow

Proposals Submitted to Workflow But Stalled