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Lumen Programs: Fixing 'Red-box' Courses

A how-to go about updating curricular requirements due to red-box courses. A red-box course can be a result of a discontinuation, course number change, or course subject change.

Help! There's a red-box around a course in my curriculum. How do I fix this? What happened to the course that was there?

Course Identification

A red-box around a course is an indication that something major has changed about a course, primarily a subject change, catalog number change, or an inactivation (discontinuation). A course that falls into the category of obsolete courses (inactivation/discontinuation) may produce an unexpected red-box in curriculum.

There are a couple ways to figure out what has happened to a course:
  • Check Lumen Courses
  • Check the Course Catalog (located in the Student Information System - SIS)
  • Course Dashboards (not yet available)

Lumen Courses

All courses inactivation/discontinuations will be done through Lumen Courses. The obsolete course process is done in Lumen Courses, so at any given time the status of an obsolete course is findable until it has been removed from the system. Inactivated courses due to the obsolete course process will only stay in the system until the spring semester of their inactivation. Following the course number re-use policy, once they are approved and able to be removed from the system they will be to allow the number to be re-used.

An inactivated course will have a status of 'deleted', which can be sorted by clicking on the 'Status' bar, or by selecting 'Deactivated Courses', 'Deactivated & In Workflow', or 'Obsolete Course' from the drop down filter. Any course that is discontinued separately from the obsolete course process will remain in a 'deleted' status for eight years.
Status Bar

Filter

One can also search by the subject short descr and the course catalog number in the search field.
Search field

Course Catalog

For individuals who have access to the Student Information System (SIS), the course catalog is the source of truth in perpetuity.
Navigation to the Course Catalog: Main Menu > Curriculum Management > Course Catalog > Course Catalog
Course Catalog
It's easiest to search for a course by using Course ID, but having the subject number and the course number are also acceptable ways to find a course. If you're not sure what the subject number is, the Office of the Registrar maintains the list on their website.

Once a course has been identified, there are two places to look to see the status of a course:
Course Info

The course status (at the top in the red box) will tell you the current state of the course. Under course attributes, it will tell you if the course has been inactivated due to the obsolete course process. If it has not been inactivated due to the obsolete course process, it should be findable in Lumen Courses. If the course is still active, you will need to look at the course offering to see if the subject changed, a cross-list was dropped, or the catalog number changed.
course offering
In the above example, there are seven crosslisted owners of this course and any one of them will link in Lumen Programs. This is the area where you can see if the course number or subject has changed.

Course Dashboards

The dashboard visualizations will be created shortly after the data is available from the Data Warehouse.

Fixing the Red-Box

Red-box course
  1. Double Click on the blue box where the red-box course exists.
    CourseList
  2. Click on the ***Course Not Found*** and then click the << button. This will move the course from the course list to the left side, which doesn't matter where it goes - it just removes it.
    Remove Course
  3. Then add a replacement course, if applicable, and then click OK
    OK
  4. Then finish proposal and save, or save and start workflow.
    Updated




Keywords:Red-box, discontinued courses, course changes, course inactivations, obsolete course process   Doc ID:90700
Owner:Melissa S.Group:UW Madison Lumen
Created:2019-03-28 08:23 CSTUpdated:2020-03-02 10:29 CST
Sites:UW Madison Lumen