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Lumen Program Proposal: Fixing 'Red-box' Courses

A how-to go about updating curricular requirements due to red-box courses. A red-box course can be a result of a discontinuation, course number change, or course subject change.
Help! There's a red-box around a course in my curriculum. How do I fix this? What happened to the course that was there?

Course Identification

A red-box around a course is an indication that something major has changed about a course, primarily a subject change, catalog number change, or an inactivation (discontinuation). A course that falls into the category of obsolete courses (inactivation/discontinuation) may produce an unexpected red-box in curriculum.
There are a couple tools available to figure out what has happened to a course:
  • Lumen Courses
  • Course Catalog (located in the Student Information System - SIS)
  • Course Dashboards

Lumen Courses

All courses inactivation/discontinuations will be done through Lumen Courses. The obsolete course process is done in Lumen Courses, so at any given time the status of an obsolete course is findable until it has been removed from the system. Inactivated courses due to the obsolete course process will only stay in the system until the spring semester of their inactivation. Following the course number re-use policy, once they are approved and able to be removed from the system they will be to allow the number to be re-used.

An inactivated course will have a status of 'deleted', which can be sorted by clicking on the 'Status' bar, or by selecting 'Deactivated Courses', 'Deactivated & In Workflow', or 'Obsolete Course' from the drop down filter. Any course that is discontinued separately from the obsolete course process will remain in a 'deleted' status for eight years.

Status Bar

A screen shot of the Lumen Courses landing page and the status bar that shows courses by subject + catalog number combination, title, the workflow location, and status with the status column header lined with a red box.
A screen shot of the Lumen Courses landing page and the status bar with the drop down filter open highlighted with a red box.
You can also search by the subject short name (also referenced as "subject short descr") and the course catalog number in the search field. Note: only the official SIS subject short name will pull up an entire subject listing. For example: to pull up subject Medical Microbiology and Immunology use "M M & I" instead of "MMI".

Search field

A screen shot of the Lumen Courses landing page and the status bar with a red box around the search box.

Archived Courses

If a course is no longer found in Lumen Courses through the previous actions, it may have been archived. See the Archiving KB for information on what this means and how to find courses.

Course Catalog

For individuals who have access to the Student Information System (SIS), the course catalog is the source of truth in perpetuity.
Navigation to the Course Catalog: Main Menu > Curriculum Management > Course Catalog > Course Catalog
Course Catalog landing page in SIS with fields available for querying the catalog.
It's easiest to search for a course by using Course ID, but having the subject code (number) and the catalog number are also acceptable ways to find a course. 
Once a course has been identified, there are two places to look to see the status of a course:
Course Info page in SIS with the status highlighted with a red-box and the reason for inactivation highlighted with a red-box.
The course status (at the top in the red box) will tell you the current state of the course. Under course attributes, it will tell you if the course has been inactivated due to the obsolete course process. If it has not been inactivated due to the obsolete course process, it should be findable in Lumen Courses. If the course is still active, you will need to look at the course offering to see if the subject changed, a cross-list was dropped, or the catalog number changed.
The course catalog page in SIS with the course offering section highlighted with a red-box and a yellow arrow.
In the above example, there are seven cross-listed owners of this course and any one of them will link in Lumen Programs. This is the area where you can see if the course number or subject has changed.

Course Dashboards

A tableau data visualization (net-id login required) tracks the status of courses as they progress from creation to completion (edited or created not in workflow; in workflow). The data in the dashboard is refreshed every morning.

Fixing the Red-Box

An edited box in Lumen with a red box around the course E ASIAN 101, indicating it is no longer active.
  1. Double Click on the blue box where the red-box course exists.
    The course list edit box in Lumen with the E ASIAN 101 course highlighted in blue with the text  ***Course Not Found***.
  2. Click on the ***Course Not Found*** and then click the << button. This will move the course from the course list to the left side, which doesn't matter where it goes - it just removes it.
    The course list edit box in Lumen with a red box around the << indicating removal of a course from a course list.
  3. Then add a replacement course, if applicable, and then click OK
    The course list edit box in Lumen with the E ASIAN 101 course highlighted in blue with the text  ***Course Not Found*** now removed from the course list.
  4. Then finish proposal and save, or save and start workflow.
    The course list without any red-boxes.

KeywordsRed-box, discontinued courses, course changes, course inactivations, obsolete course process, archive, archived, deactivated courses   Doc ID90700
OwnerMelissa S.Group Lumen and Guide
Created2019-03-28 08:23:54Updated2024-01-23 15:07:57
Sites Lumen and Guide
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