The first module implemented was the academic catalog, known as the Guide. ACPRAC, with the "CAT CIT" (Catalog Core Implementation team) determined the overall structure of Guide, finding commonalities in all degrees/majors/certificates that could tie the overall University academic offerings in a consistent way. They also implemented the use of filters to help advisors and prospective students to find degrees/majors/certificates that UW-Madison offers. The CAT CIT, comprised of school/college coordinators, determined the logistics for Guide and reported to ACPRAC with recommendations, or endorsements that provided more structure around various aspects of the Guide. The first edition of Guide published June 1, 2017 for the academic catalog year 2017-2018.
The original CIT morphed into a Guide Coordinator group after implementation. The Guide Coordinator group continues to serve as a group that discusses and reviews any updates to the catalog and disseminates that information to all schools/colleges.
The course proposal module was the second Lumen module implemented. Course proposals were already being processed using a digital home-grown system, but this didn't integrate into Guide, nor was it connected to program requirements. Lumen Courses launched in January 2018; the home-grown, online course proposal (OCP) system was decommissioned in May 2018. Questions on the Lumen Courses proposal form stem from the original course proposal form that dated back to the manual course proposal process. The form is based on a combination of university and faculty policy, accreditation policies, and standards and regulation set by the US Department of Education (for example, the credit hour policy). Policy for courses and course changes is reviewed and set by the University Curriculum Committee. A group of curriculum coordinators met once a semester to discuss changes to the form and discussed any policies that needed implementation to maintain the single source of truth. This group was incorporated into the Lumenaires group (see below).
The last module implemented was Lumen Programs and its partner, Lumen Structures. A small program core implementation team fleshed out the proposal based on the existing program proposals and other program related forms. The program proposal form questions are based in either university or UW System Administration or Board of Regent policies. The program proposal content was primarily populated with SIS information and the 'integration points' from Guide. Lumen Programs launched in fall 2018. Lumen Programs encompasses all plans and subplans. Lumen Structures includes changes to the academic structure, degree requirements, governed content in Guide, or any other miscellaneous item needing governance that is not within Lumen Programs. The CIT morphed into a community of practice, called Lumenaires.