Topics Map > Lumen Programs > Form Help
Lumen Programs Form: Header Section
Series of linked KnowledgeBase documents that includes instructions for accessing and completing the Lumen Program form, start to finish. This document provides direction for completing the fields in the Header section of new and change proposals.
- Name of the school or college academic planner who you consulted with on this proposal.
- Proposal Abstract/Summary
- Type of Approval
- If approved, what term should the proposed change start? (usually the next fall term)
- Are the proposed changes minor, such as minimal curricular changes, small Guide language edits, red-box course corrections, etc.?
The header is the top-most section of the Lumen Program form. It appears in a grey box. Following are the questions/fields in this section, details on each field, and tips and guidance for completing the question/field. The questions/fields are listed in the order they appear on the form. Each will display, be hidden, or be disabled depending on the nature of the proposal.
Fields
Name of the school or college academic planner who you consulted with on this proposal.
Select the school/college academic planner with whom you consulted on the proposal. If more than one planner was consulted, use the green plus button to add another row to add the additional planner.
Form logic
- Proposal Type: New or Change
- Required Field: No
- Question Type: Dropdown List
- Help Button Text (?): Consultation is required for new programs and recommended for program change proposals. Your school/college contact can answer some questions and make sure your planning is aligned with school/college policy and practice.
Proposal Abstract/Summary
Provide an "elevator speech" summary or abstract of the action(s) being proposed.
Form logic
- Proposal Type: New or Change
- Required Field: Yes
- Question Type: Text Entry
- Maximum Words Allowed: 250
- Help Button Text (?): Provide a summary or abstract of the action(s) being proposed. When a plan (parent) proposal is being submitted to accompany the subplan (named option, child) proposal, the abstract on the parent proposal should include: 1) the notation that the plan proposal is being sent in accompaniment, 2) the name(s) of the subplan (named option) being submitted, and 3) a brief summary of the changes being proposed to the named option(s).
Type of Approval
This is an administrative field used to revise workflow based on whether the proposal includes administrative changes/fixes.
Form logic
- Proposal Type: New or Change
- Required Field: No
- Question Type: Dropdown List
- Administrative
- Governance Approval Needed
- Obsolete Course Process
- Obsolete Course Waiver
If approved, what term should the proposed change start? (usually the next fall term)
The information provided in this field indicates the desired term to publish in Guide. Depending on when the proposal completes, this may not align with the Effective Date (administrative section), which is the authoritative date of the change.
Notes
- Fall publishes in June, Spring in October, and Summer in January. Both the Spring/October and Summer/January editions are considered mid-cycle updates to Guide.
- Most cases, this will be a fall term, which aligns with the start of the academic year and is the term most programs enroll new students.
- Programs that have a summer start must consult with DAPIR to select a summer term in this field. This is very rare that a new program or program changes go into effect with the Summer Term.
- If a program is submitting a subplan (e.g., named option) proposal with an accompanying plan (i.e., parent) proposal, the Effective Date on both the plan and subplan proposals should be the same.
- While programs complete this field when initially submitting a proposal, it is possible the Academic Planners in DAPIR will update this date to align with policy and timelines once the proposal has been approved. The date in this field will ultimately be set to match the SIS Effective Date in the “For Administrative Use” section of the form.
Form logic
- Proposal Type: Change
- Required Field: Yes
- Question Type: Dropdown List
- Combination of term and year, followed by the SIS term code (e.g., Fall 2022 [1232])
Are the proposed changes minor, such as minimal curricular changes, small Guide language edits, red-box course corrections, etc.?
The answer to this question (i.e., Yes or No) drives much of the functionality of the Lumen Program smart form. By selecting "No," more questions are available and require answers. If the change is minimal, be sure to select "Yes" before you start editing the proposal.
| Button Selection | Examples of types of changes made based on the Yes/No |
|---|---|
| Yes |
|
| No |
|
Examples of admissions requirements or curriculum changes related to the Yes/No response
No
- Capstone Certificate A is 18 total credits comprised of six 3-credit core courses. If the program is changing three of the six core courses (i.e., 9 credits), that is 50% or more of the total credits (18 credits).
- Undergraduate Major B is 120 total credits, 30 of which required credits in the major. The requirements for those 30 major credits feature various required areas of coursework (e.g., seminar) with course lists for each. If the program is making changes to the overall 30-credit course list that totals 15 or more credits, that is 50% or more of the major coursework.
Yes
- Minor changes to the admission requirements and/or instructions for how to get in for which there are no implications beyond the program itself. Examples include adding or removing the requirement for the GRE, changing the minimum GPA, etc.
- Elective course additions/deletions that impact less than 50% of the program credits
- Course additions/deletions that amount to less than 50% of the total credits and/or major coursework credits. For example:
- Certificate B is 18 total credits comprised of six courses—four 3-credit core courses and two additional breadth courses. If the program is changing two of the four core courses (i.e., 6 credits), that is less-than 50% of the total credits (18 credits).
- M.S. Degree A is 30 total credits comprised of three required courses totaling 8 credits, one additional 3-credit course selected from a list of six options, and 9 additional credits. If the program wants to change one of the required courses or one of the courses in the select-from list, that is less than 50% of the total credits.
- If the change is being made only to the named option, regardless of if it is a greater-than or less-than 50% change to the named option, and the degree/major itself is not changing, please respond Yes/<50% to this question on the degree/major (i.e., plan or parent) proposal.
Form logic
- Proposal Type: Change
- Required Field: Yes
- Question Type: Multiple choice, single answer
- Yes
- No
- Help Button Text (?): Curricular changes (i.e., changes to the courses) that impact 50% or more of credits in a program and/or other changes to the program (e.g., program state, mode of delivery, tuition structure, program learning outcomes, number of credits required, etc.) should get the No response, which will allow the proposer to request and expand upon these more significant changes within the form. For assistance responding to this question, consult the Lumen Program: Header Section KB.