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Lumen Policy: Guide Updating Principles by Tab

This document provides information regarding the tabs in the Guide and when they can be updated. First approved by ACPRAC in April 2017; revised March 2018. Administrative revisions in November 2020.


This is a summary of the policy detailing the Guide Updating Principles by Tab. Click here to view the official policy in its entirety in the UW-Madison Policy Library. 


General Rules/Assumptions

  • Foundational expectation: changes/updates should only be made once a year with the Guide edition published in June, beginning a new academic catalog for the new academic year. This is to support student and advising needs relating to the single source of truth.
  • Any significant/major change will take effect with a new Guide publication in June.
  • Any creation/deletion/renaming of tabs requires proposal to and approval by the Lumen Sponsors in consultation with Lumenaries, Guide Coordinators, and other appropriate governance bodies. Once approved, implementation will take effect with the publication of a new Guide (June publication).
  • Academic structure revisions cannot be made without governance process and approval and, when required, University of Wisconsin System Board of Regents, Higher Learning Commission (HLC, Accreditation) and/or State Legislature approval.

Guide Publication

Guide is updated annually and publishes June 1. Guide serves as a vessel that contains governed and non-governed content in a centrally located space, supporting the single source of truth. Non-governed content is edited directly through the “next-guide” editing environment. Governed content, also referred to as integration points, are edited through Lumen Programs. Governed content should reside exclusively in the integration points, and should not be duplicated on non-governed tabs. Similarly, the opposite is true - minimize the use of non-governed content within the governed content. For more information, see the KB on Guide Publication.

Dates and deadlines are found here: Lumen: Deadlines (2021-2022 academic year)

Governed Content

Definition: the information presented within several sections of Guide for which institutional policy applies. In these sections, specific rules exist, and adherence is necessary to ensure published content is aligned with and supports existing policy and standards.

Dates and Deadlines for governed content are found in the Academic Planning and Institutional Research calendar (https://apir.wisc.edu/events/), as provided by schools and colleges. Note, while deadlines are included, it’s important to keep in mind all of the governance steps (department, school/college, University, University of Wisconsin Board of Regents, Higher Learning Commission, etc.) when planning for implementation. The inclusion in Guide is dependent on the publication deadlines as well.

Non-Governed Content

Definition: content is curated by the department or school/college that does not require formal University governance review or approval. This includes content that should be relatively static over an entire year, such as the overview of the program, funding, advising, Wisconsin Experience, or other tabs that are intended to serve as advertising for any given program.

Dates/deadlines for school/college Guide coordinators for changes to non-governed content: Lumen: Deadlines (2021-2022 academic year)

Changes to non-governed content outside of the editing period can be emailed to guideeditor@office365.wisc.edu

 Tabs

LevelContent/TabUpdate with new Guide publicationRequires governance approval to changeMay be changed effective at start of a term; archival requiredMay be updated any time; no archival needed
Undergraduate Content Update Guidelines/Rules




Front Matter "/undergraduate/"Overviewx



Admissionx



Majors and Certificatesx



Schools and Collegesx



Advisingx



Officer Educationx



Wisconsin Experiencex



Requirements for Undergraduate Degreesx



Enrollment and Recordsx



Rules, Rights, and Responsibilitiesx



Student Lifex



Academic Calendarx


School/CollegeOverviewx



Photosx



Degrees/Majors/Certificates
Lumen Structures
Lumen Structures


People


x

Entering the School/CollegeLumen Structures
Lumen Structures



Policies and RegulationsLumen Structures
Lumen Structures



RequirementsLumen Structures
Lumen Structures



Resources

x

HonorsLumen Structures
Lumen Structures



Contact Box


x
DepartmentOverviewx



People


x

Resources and Scholarships

x

Contact Box


x
Degree/Major/CertOverviewx



Photosx



How to Get in
Lumen ProgramsLumen Programs

Requirements
Lumen ProgramsLumen Programs

Learning OutcomesLumen ProgramsLumen Programs


Four-Year Plan
Lumen ProgramsLumen Programs

Three-Year Plan
Lumen ProgramsLumen Programs

Advising and Careers


x

People


x

Wisconsin Experiencex



Certification/Licensure
Lumen ProgramsLumen Programs

Resources and Scholarships

x

Accreditation (if applicable)
Lumen ProgramsLumen Programs

Contact Box


x
Named Option (sub-plans)Overviewx



Requirements
Lumen ProgramsLumen Programs

Four-Year Plan
Lumen ProgramsLumen Programs

Three-Year Plan
Lumen ProgramsLumen Programs

Contact Box


x
Graduate Content Update Guidelines/Rules




Front Matter "/graduate/"Overviewx



Degrees/MajorsLumen Structures




Doctoral MinorsLumen Structures




Graduate/Professional CertificatesLumen Structures




Capstone CertificatesLumen Structures




AdmissionsLumen Structures




Policies and RequirementsLumen Structures




Peoplex



Resourcesx



Academic Calendar x


Department Overviewx



Degrees/Majors, Doctoral Minors, Graduate/Professional Certificatesx




Resources

x

People


x

Contact Box


x
Degree/Major/CertOverviewx



Photosx



Admissions
Lumen ProgramsLumen Programs

Fundingx

 

Requirements
Lumen ProgramsLumen Programs

Policies
Lumen ProgramsLumen Programs

Professional Development


x

Learning OutcomesLumen ProgramsLumen Programs


People


x

Accreditation (if applicable)
Lumen ProgramsLumen Programs

Certification/LicensureLumen ProgramsLumen ProgramsLumen Programs

Contact Box


x
Named Option (sub-plans)Overviewx



Admissions
Lumen ProgramsLumen Programs

Fundingx

 

Requirements
Lumen ProgramsLumen Programs

Policies
Lumen ProgramsLumen Programs

Professional Development


x

People


x

Contact Box


x
Non Degree Content Update Guidelines/Rules




Front Matter "/nondegree/"Overviewx



Types of Studyx




How to Get inLumen Structures




Policies and RegulationsLumen Structures




Resourcesx



Noncredit Classes and Certificatesx



Academic Calendarx


Types of Study1Overviewx



How to Get In
Lumen ProgramsLumen Programs

People


x

Contact Box 


x
Capstones (Non-Degree award)Overviewx



Photosx



How to Get In
Lumen ProgramsLumen Programs

Requirements
Lumen ProgramsLumen Programs

Policies
Lumen ProgramsLumen Programs

Learning OutcomesLumen ProgramsLumen Programs


Certification/Licensure (if applicable)
Lumen ProgramsLumen Programs

Accreditation (if applicable)
Lumen ProgramsLumen Programs

People


x

Contact Box


x
CytotechnologyOverviewx



Photosx



How to Get In
Lumen ProgramsLumen Programs

Requirements
Lumen ProgramsLumen Programs

Certification/Licensure (if applicable)
Lumen ProgramsLumen Programs

Learning OutcomesLumen ProgramsLumen Programs


Accreditation (if applicable)
Lumen ProgramsLumen Programs

People


x

Contact Box


x
Shortcourse (Non-Degree award)Overviewx



Photosx



How to Get In
Lumen ProgramsLumen Programs

Requirements
Lumen ProgramsLumen Programs

Learning OutcomesLumen ProgramsLumen Programs


Advising and Careers


x

People


x

Contact Box


x

Footnote:

  1. This applies to Badger Ready, Guest Auditor, High School Students, Other, Post-Baccalaureate Course, Visiting International and Visiting University Students.


See Also:




Keywords:Lumen, Guide, Courseleaf, CAT, Catalog, 'required tabs', Tab, update, change, non-governed, governed, governance, deadlines, policy, UW-1056   Doc ID:69383
Owner:Jen B.Group: Lumen and Guide
Created:2016-12-12 15:57 CSTUpdated:2021-10-05 09:25 CST
Sites: Lumen and Guide
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