It is the responsibility of the school or college and department to track these students and determine when they should be awarded the certificate. Based on the answer to this question a line of text will be added to the Requirements tab for the certificate indicating which students may pursue the certificate as a special student.
'Members of the community that hold a bachelor's degree, but have not earned credits towards the certificate while a UW-Madison undergraduate'
'Started as an undergraduate at UW-Madison, and graduate before completing the requirements.'
This question will display when "Is this certificate available to University Special (non-degree seeking students)?" is answered with "Yes".
If a certificate can be started by an undergraduate student and completed as a special student after they have graduated with their baccalaureate degree, explain the process of advising these students.
This question will display when "Is this certificate available to University Special (non-degree seeking students)?" is answered with "Yes".
Departments are expected to communicate with the Division of Continuing Studies about special students intending to complete this certificate.
This question will display when "Is this certificate available to University Special (non-degree seeking students)?" is answered with "Yes". The field has a 500 character limit.
This is a display only field appearing on proposals for named options. Changing what is displayed here requires a separate change proposal for the parent major.
Guide Admissions/How to Get In tab
Explain the process and/or requirements for declaring or being admitted to this program.
For undergraduate programs, the How Get In requirements can be edited here. Undergraduate named options must adhere to How to Get in requirements for the parent major, proposals for undergraduate named options will not have an editable Guide Admissions/How to Get In tab field. For more information regarding undergraduate major declaration, see the Policy on
Major Declaration for Schools/Colleges that Enroll Undergraduates and the policies
specific to school or college.
There is a specific Graduate School format for graduate programs, which includes pre-formatted tables for admissions and requirements. Named options at the graduate level may have Admissions requirements separate from their parent degree/major.
For certificate programs, How to Get In requirements should be related to interest or aptitude for the content and not based on a high GPA cutoff.
What is entered in this field will publish in Guide exactly as entered. For help editing content that displays in Guide, see these
KB documents.
Describe plans for recruiting students to this program.
Information about recruiting should be appropriate to the nature of the proposed program, for example, revenue programs will have plans that differ from those for a new PhD program.
This field is required for all new programs and has no character limit.
What is the recruiting and admissions strategy for underrepresented students?
This question will display on the proposals for a new degree/major, certificate, or capstone certificate when the audience is graduate/professional. The field has no character limit.
Will students be declared in an intended major while completing the admission requirements?
The instances where there is a need to create a separate plan code to track students interested in but not yet declared in a degree/major are limited. If an intended major code is requested, the program will be expected to provide student services to the students who have been declared in the intended major.
This question will only display when the proposal is for a new undergraduate degree/major.
*Describe how the students will be advised and the transition to other degree granting program if they are not admitted.
The expectation is that sufficient advising and support is available and that students in the intended major who do not proceed to the degree granting major will be assisted with their transition to another degree granting program.
This field will display when the question "Will students be declared in an intended major while completing the admission requirements?" is answered "Yes". The field has no character limit.
Projected Annual Enrollment
Enter the projected annual enrollment for the first five years of the program as evidence that this is a program with a sustainable level of demand. Select a year from the drop down menu under 'Year' and then estimated annual enrollment in the 'Projected Enrollment' field. Clicking the green plus in the upper right will add a new row.
This field will display when the proposal is for new a program.
Maximum enrollment that can be supported with existing instructional and student services resources.
This field should be numeric, calculated based on existing resources. This question will display when the proposal is for a new program.
Describe plans for supporting enrollments that are much higher or much lower than the anticipated enrollment.
Provide information about how the program faculty and staff are planning to deal with unexpectedly high or low levels of enrollment.
This question will display when the proposal is for a new degree/major, certificate, or capstone program. There is no character limit.
Are international students permitted to enroll in this program?
The University must seek permission to allow international students to enroll in capstone certificate programs, unless the capstone certificate program features a fully online mode of delivery with no on-campus requirements. If it is a fully online capstone certificate program, no additional approvals are needed and the program may permit international students to enroll. If the program has a face-to-face component, then visa eligibility comes into play and the program must be evaluated by International Student Services, which will advise on the eligibility and process to enroll international students. Please note, this evaluation has a fairly long lead time (approximately one year) due to the necessary review by campus and the Department of Homeland Security. This may delay new program proposals.
This question will display when the proposal is for a capstone certificate.
Those who are not familiar with using the html editor fields may upload a document with information about the curriculum for use by those who will format and edit the content that will appear in the Guide.
This is a document upload field, for proposers who are not familiar with using the html editor tool that is a part of the fields that once approved will display in Guide exactly as entered on this form may wish to upload a Word or other type of document that could be used by a Guide editor at the school/college level for formatting these according to the requirements for Guide.
Select the school or college degree requirements that will be used.
School/college requirements are a consistent set of higher level requirements that all students must complete, based on which school/college they are declared. It is preferred to have a distinct set of requirements at the school/college level so students can see what the are distinct major requirements, if they ever needed or wanted to switch majors.
Some schools/colleges fold their school/college requirements into the major requirements. If a program does not have specific school or college requirements, leave the drop down as "Select..."
The undergraduate University requirements will be administratively added to Guide pages.
Note: If the school/college requirements need to be updated, see the
Lumen Structures form.
This question will display on proposals for undergraduate degree/majors.
Will this plan have Honors in the Major?
Honors in the major is an advanced course of study typically culminating in a senior-year experience in which students are exposed to the cutting edge of that particular field. Honors in the major is noted on the transcript. Honors in the major are distinct from Honors in the Liberal Arts or school/college-wide honors programs. Not all school/colleges offer honors in the major.
The requirements for honors in the major are entered at the bottom of the Requirements tab. A plan that has honors in the major will have a sub-plan code under the plan code for this program, this code is recorded on the program proposal form in the Administrative Use section.
This question will appear on proposals for undergraduate degrees/majors.
This is a display only field appearing on proposals for named options. Changing what is displayed here requires a separate change proposal for the parent major.
This field displays all of the curricular requirements needed to complete a program. This should include all required courses, approved electives, credit and GPA requirements etc. A clear, consistent curriculum is critical for students so that they know what is needed to graduate. All changes or new programs are made effective at the start of a term, preferably the fall semester. Any and all curricular updates for a program will be done through the Lumen Programs form.
For capstone certificates and undergraduate programs, notifications about curricular changes made in Lumen Programs are sent to the Degree Audit Reporting System (DARS) encoders via workflow. DARS will not be updated unless changes go through Lumen Programs.
What is entered in this field will publish in Guide exactly as entered. For help editing content that displays in Guide, see these
KB documents.
Enter a numeric value. This should be the minimum number of credits required to earn the award. Undergraduate degrees must be at least 120 credits. Master's degrees are a minimum of 30 credits. Doctoral degrees are a minimum of 51 credits. Undergraduate certificates credits are between 12-21; Capstone certificates are at least 9 credits but no more than 16 credits.
Enter the number of semesters the capstone program is designed to be completed in.
This field displays on proposals for a capstone certificate.
Parent Plan Graduate Policies
This is a display only field appearing on proposals for named options. Changing what is displayed here requires a separate change proposal for the parent major.
Guide Graduate Policies tab
The graduate policies tab should include standardized information regarding student policies for the program. The formatting is consistent, please use an existing page as a reference for the policies that should be detailed (a separate template is not available at this time). A link to the graduate handbook link should be included on this page.
What is entered in this field will publish in Guide exactly as entered. For help editing content that displays in Guide, see these
KB documents.
Parent Guide Four-Year Plan tab
This is a display only field appearing on proposals for named options. Changing what is displayed here requires a separate change proposal for the parent major.
Four-Year plans are a required field for undergraduate degree/majors. It is a requirement of the Board of Regents to provide a roadmap/four-year plan/plan-of-study to indicate that students are able to complete in four or less years.
This field displays on proposals for undergraduate degree/majors and their named options.
What is entered in this field will publish in Guide exactly as entered. For help editing content that displays in Guide, see these
KB documents.
Guide Three-Year Plan tab
Three-Year plans are optional for undergraduate degree/majors. Content should follow the format for the Four-Year Plan tab, with the addition of a clear set of assumptions of how the student can accomplish the plan in three years. Assumptions and expectations would include what AP credit would they have completed before enrolling at UW-Madison, credit loads expected while enrolled, use of summer terms, major declaration, or other significant considerations.
This field displays on proposals for undergraduate degree/majors and their named options.
What is entered in this field will publish in Guide exactly as entered. For help editing content that displays in Guide, see these
KB documents.
Discuss expected progress to degree and time to degree. For undergraduate programs discuss considerations for supporting students to complete the degree in four academic years.
Explain how students complete this degree/major/named option in an appropriate time frame.
This field displays on new proposals for a degree/major or named option. There is no character limit.
Provide detail on how breadth will be achieved.
The
breadth is a required component of doctoral training. Typically it is achieved through a doctoral minor or other means determined by the program.
This field displays when the proposal is for a doctoral degree (PhD).
Describe part-time format (<8 credits fall and spring semesters < 4 credits summer term) here.
If a program is available to be completed part-time, use this field to explain how the format is different than a full-time format. Specify any enrollment considerations or limits related to curricular design and how the program plans to serve part-time. (Note: International students on a student visa are only eligible for full-time study; programs seeking to serve international students should be aware of this consideration.)
This field displays on proposals for a capstone certificate when the question "Will you be seeking federal financial aid eligibility for this Capstone program?" is answered "Yes". This field has a 100 character limit.
Describe full-time, time-compressed, intensive format here.
This field displays on proposals for a capstone certificate when the question "Will you be seeking federal financial aid eligibility for this Capstone program?" is answered "Yes". This field has a 100 character limit.
Describe other format here.
This field displays on proposals for a capstone certificate when the question "Will you be seeking federal financial aid eligibility for this Capstone program?" is answered "Yes". This field has a 100 character limit.