Lumen Programs: Administrative Process for 'Reactivate', 'Suspend, will be Discontinued', and 'Discontinued'

How to handle these status proposals

When a program is suspended, suspended and will be discontinued, or reactivated, there are additional administrative steps to get the program proposals back in a state of edit-ability.

Reactivate

When a program is approved to be reactivated, the proposal will need an administrative save to change the proposal from 'Reactivate' to 'Active.'

Process

1. The proposal advances through workflow like a regular proposal.

2. Once approved, APIR selects the appropriate term in which the change goes into effect (This is in part Guide publication and SIS entry). The proposal is then advanced to the Registrar step.

3. The Registrar's Office will need to update items in SIS and in DARS.

3a. The DARS encoders make changes to the academic plans/sub-plans.

3b. The academic structure should be updated with a new row; the effective date used is the one entered in the field "First term of student enrollment." On this row, remove the 'Last Admit" term.

4. Once implemented in the system, the Registrar's Office completes the proposal - putting the proposal 'back on the shelf in accordance with Guide publication rules.

5. Once the proposal is complete, APIR will administrative save a new proposal with the status of 'Active.'

Suspend, will be discontinued

When a program is approved to be suspended and discontinued in the same proposal. This can be completed at the next publication date as programs can be suspended for many terms prior to discontinuation. The proposal will need to be put back on the shelf in case there are curricular or other appropriate updates to a plan/sub-plan.

Process

1. The proposal advances through workflow like a regular proposal.

2. Once approved, APIR selects the appropriate term in which the change goes into effect (This is in part Guide publication and SIS entry). The proposal is then advanced to the Registrar step.

3. The Registrar's Office will need to update items in SIS and in DARS.

3a. The DARS encoders make changes to the academic plans/sub-plans.

3b. The academic structure should be updated with two new rows. 1. Correct history to add the last admit term on the current row in SIS. 2. Add a row for the first term in which the plan/sub-plan is suspended and add a CAF State value of 'SD.' Add a row for the term of inactivation and a CAF state of 'D' indicating the term in which the plan/sub-plan will be inactivated. (Note: The CAF value will need to be removed at the time of the inactivation of the code.)

4. Once implemented in the system, the Registrar's Office completes the proposal - putting the proposal 'back on the shelf in accordance with Guide publication rules.

Discontinue

A program can approved to be discontinued, either from an active or suspended state. The program does not need to be suspended prior to discontinuation.

Process

1. The proposal advances through workflow like a regular proposal.

2. Once approved, APIR selects the appropriate term in which the change goes into effect (This is in part Guide publication and SIS entry). The proposal is then advanced to the Registrar step.

3. The Registrar's Office will need to update items in SIS and in DARS.

3a. The DARS encoders make changes to the academic plans/sub-plans.

3b. The academic structure should be updated with one new row. 1. Correct history to add the last admit term on the current row in SIS. 2. Add a row for the term of inactivation and a CAF state of 'D' indicating the term in which the plan/sub-plan will be inactivated. (Note: The CAF value will need to be removed at the time of the inactivation of the code.)

4. Once implemented in the system, the Registrar's Office completes the proposal - putting the proposal 'back on the shelf in accordance with Guide publication rules.




Keywords:Reactivate, Suspend, Discontinue, Programs, Last Admit   Doc ID:96193
Owner:Melissa S.Group:UW Madison Lumen
Created:2019-11-25 10:47 CDTUpdated:2019-11-25 15:57 CDT
Sites:UW Madison Lumen
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