Level 1 roles are for career services or departmental staff members who only need the ability to view or access 12twenty reports and other custom reports or dashboards, as well as the Job IQ Explorer and Research Tools. This role is considered the entry-level provisioning role for all staff.

• Pre-requisite Training: Data@UW - Data Governance and Responsible Use

• Required Training (can be completed after tool access): Intro to 12twenty: Reporting & Research Tools (Level 1 Viewer Training)

  • Visit the OACS event calendar to see upcoming offerings

Level 2 Roles are for career services or departmental staff members who need to view reports, dashboards, and the Job IQ Explorer and Research Tools, as well as the ability to view, add, and edit individual student outcomes. Staff are provisioned with access to only edit student outcomes for those within a specific school/college or major. This role requires additional training and is not automatically provisioned.

• Pre-requisite Training: 
  • FERPA Training
  • Intro to 12twenty: Reporting & Research Tools (Level 1 Viewer Training)
• Required Training to gain access: Approving & Adding Outcomes in 12twenty (Level 2 Manager Training)
  • Visit the OACS event calendar to see upcoming offerings

Level 3 Roles are limited to a small number of career services staff within each school/college. These individuals have all of the privileges of a Manager Role, in addition to the ability to send bulk messages to students directly from the 12twenty platform. This role requires additional training and is not automatically provisioned. 

• Pre-requisite Training:
  • Intro to 12twenty: Reporting & Research Tools (Level 1 Viewer Training) 
  • Approving & Adding Outcomes in 12twenty (Level 2 Manager Training)
• Required Training to gain access: Bulk Emailing in 12twenty (Level 3 Unit Administrator Training)
  • Visit the OACS event calendar to see upcoming offerings

Level 4 Roles are limited to only a few users within the Office of Academic and Career Success (OACS), Data, Academic Planning, and Institutional Research (DAPIR), and the Learn@UW team within DoIT. This role has the highest level of privileges, including all privileges of the Unit Administrator role, in addition to the ability to access site settings and manage user roles.

• This role is assigned based on an individual’s role and cannot be requested.

Administrators can utilize the following resources for best practices and to support their onboarding to the system:

• Training offered by OACS will be listed on the OACS event calendar. Training options include:
  • Intro to 12twenty: Reporting & Research Tools (Level 1 Viewer Training)
  • Approving & Adding Outcomes in 12twenty (Level 2 Manager Training)
  • Bulk Emailing in 12twenty (Level 3 Unit Administrator Training)
• Admin User Guides created by the Office of Academic and Career Success (OACS)
• Pose questions and connect with other users via the UW-Madison 12twenty Admins Microsoft Teams channel
• 12twenty Reports and On-Demand Training for Outcome & Data Analytics

Email Ilsa May, Assistant Director for Career Services Technology at ilsa.may@wisc.edu 

For more information on 12twenty and Accessibility please see 12twenty - Accessibility & Usability Information

• Visit the First Destination Survey page for more information on what the First Destination Survey is and a list of frequently asked questions.
• Report an employment or experiential learning outcome using this guide from 12twenty 
• Student survey responses are protected, and individual information will not be shared publicly. Completed survey responses are reported in the aggregate, which means the data has been combined and is presented in a summary form instead of individual responses. Aggregate data allows UW to better understand the career outcomes and experiences of all graduating students, as well as those within a specific school, college or major group.

For more information on 12twenty and Accessibility please see 12twenty - Accessibility & Usability Information 

1. Request a 12twenty administrative staff account:
   1. If approved, you will receive an email confirming your account with resources and next steps
2. Register for training. 
   1. Training offered by OACS will be listed on the OACS event calendar. Training options include:
      1. Intro to 12twenty: Reporting & Research Tools (Level 1 Viewer Training)
      2. Approving & Adding Outcomes in 12twenty (Level 2 Manager Training)
      3. Bulk Emailing in 12twenty (Level 3 Unit Administrator Training)
   2. If no upcoming trainings are listed, email ilsa.may@wisc.edu for additional options
3. After receiving access to 12twenty:
   1. Log into 12twenty using your UW-Madison NetID and password
   2. You will receive access to the Microsoft Teams ‘UW-Madison 12twenty Admins’ channel that is used for sharing updates, announcements, best practices, and general questions on using 12twenty

1. Students follow survey links delivered via email or log into 12twenty using your UW-Madison NetID and password at:
   1. First Destination Survey stable link: go.wisc.edu/gradplans 
   2. Workplace Experience Survey stable link: go.wisc.edu/workplace-experience
2. Report an employment or experiential learning outcome using this guide from 12twenty