TidyUP - Ignoring a Folder of Files in a Scan [UW-Madison]

Course materials and similar items produced by UW Madison employees may be subject to record retention requirements under Wisconsin law. Consult with a UW-Madison data steward or with the UW-Madison record management program for specific guidance if needed. The specific policies can be found at the following links:

RECORDS RETENTION AND DISPOSITION SCHEDULE FOR Undergraduate and Career Graduate Student Records And other Student Related Records
UW-Madison Records Retention Schedules and Disposition

This document describes how you can create a folder of files that TidyUP will not include in its scans (meaning, it will not scan them to determine whether or not they're being used in your course).

In some cases, you may need to create a folder or folders in your Canvas Files that contain files you would like TidyUp to ignore in its scans. For instance, TidyUP does not scan Canvas question banks, so if there are images or files in your course that are used only in question banks, TidyUP will identify them as not being used even though they are in question banks.

There is no limit to the number of folders you can mark as ignored.

To create an ignored folder and move files into it:

Create a folder in the Files area of Canvas. (Canvas - Creating and Deleting Folders on the Files Tab [UW-Madison])
1. How you organize the files in there is up to you. You can also exempt as many folders as needed. If you need help with this process, contact the DoIT Help Desk.
After that folder is ready, go back into TidyUP and select the Scan Course button.
Select the Folders tab at the top.
Locate the folder that you'd like to have TidyUP ignore. Then on the right side, under actions, select the Edit Folder icon.
From the Edit Folder window, check the box for Ignore folder contents in TidyUP scans, then select Save. Now, TidyUP will ignore anything inside that folder, including any folders inside that folder.
If you would like to add more files to an ignored folder after you create it, within TidyUP, go to the Files tab.
From the list of files, locate the file you want to move into your ignored folder.
Select the checkbox to the left of the file’s name.
If you need to move multiple files, you can repeat the previous step for all the files on this page.
Select the Move Selected button.
From the Files to be moved window, select the location from the Move To drop-down list. Then select the Move button. A green banner will appear saying that there were x number of items moved. However, the files will still appear in the list.
To verify that the files were moved, rescan the course by selecting the Rescan button.
After scanning is complete, the file(s) should now be flagged with an (Ignored) label in the Used In column of the list.
When you use the filter to Show Unused Files, you will not see these files listed.