This document provides resources and instructions for getting started as an AEFIS administrator for course evaluations. All AEFIS course evaluation KBs say AEFIS - Eval in front of each title.
AEFIS LLC (Assessment, Evaluation, Feedback & Intervention System) is a web-based assessment management platform that facilitates the collection and application of real-time assessment data. For more information about the transition to online course evaluations visit the Digital Course Evaluation Surveys.
There are three steps to complete to create AEFIS course evaluations.
For each of the steps above, further details are listed below.
Unlike student and instructor accounts, AEFIS administrator accounts are NOT created automatically. To request a new AEFIS administrator account, see AEFIS - Users - Requesting a User Account.
After your account has been set up, you can log into AEFIS at https://aefis.wisc.edu.
When you first get access to AEFIS, you should perform some initial setup tasks.
Survey Templates are where you set up the questions that you are going to release to students or survey participants.
After you have completed and published your Survey Template, you can set up a Survey Schedule. Survey Schedules determine when your survey will be sent out. Also the Survey Schedule name is the name of the survey students view. You can create a new Survey Schedule every semester or, if your survey will not be changing from semester to semester, you can set the schedule to run every semester (recommended).
A Survey Instance is what most users think of as the actual survey. It is created after you publish your Survey Schedule.
You can perform administrative tasks at the Survey Instance level, such as changing release dates, excluding instructors from evaluation, and adding section-specific evaluation questions.
Most importantly, you must assign your Survey Instance to the course sections in your department that you wish to survey. If you do not assign the survey, students will not be able to take it. Course sections must be assigned anew every semester.