AEFIS LLC (Assessment, Evaluation, Feedback & Intervention System) is a web-based assessment management platform that facilitates the collection and application of real-time assessment data. UW-Madison aims to have all courses using AEFIS for digital course evaluation surveys by the end of 2018. For more information about the transition visit Digital Course Evaluation Surveys.
Unlike student and instructor accounts, AEFIS administrator accounts are NOT created automatically. To request a new AEFIS administrator account, see AEFIS - Requesting Changes to an Administrator Account.
When you first get access to AEFIS, you should perform some initial setup tasks.
Survey Templates are where you set up the questions that you are going to release to students or survey participants.
After you have completed and published your Survey Template, you can set up a Survey Schedule. Survey Schedules determine when your survey will be sent out. Also the Survey Schedule name is the name of the survey students view. You can create a new Survey Schedule every semester or, if your survey will not be changing from semester to semester, you can set the schedule to run every semester (recommended).
A Survey Instance is what most users think of as the actual survey. It is created after you publish your Survey Schedule.
You can perform administrative tasks at the Survey Instance level, such as changing release dates, excluding instructors from evaluation, and adding section-specific evaluation questions.
Most importantly, you must assign your Survey Instance to the course sections in your department that you wish to survey. If you do not assign the survey, students will not be able to take it. Course sections must be assigned anew every semester.