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AEFIS :: AEFIS - Getting Started with Online Course Evaluations (Admin)

This document provides resources and instructions for getting started as an AEFIS administrator.

AEFIS LLC (Assessment, Evaluation, Feedback & Intervention System) is a web-based assessment management platform that facilitates the collection and application of real-time assessment data. UW-Madison aims to have all courses using AEFIS for digital course evaluation surveys by the end of 2018. For more information about the transition visit Digital Course Evaluation Surveys.

Accessing AEFIS

Unlike student and instructor accounts, AEFIS administrator accounts are NOT created automatically. To request a new AEFIS administrator account, see AEFIS - Requesting Changes to an Administrator Account.

After your account has been set up, you can log into AEFIS at https://aefis.wisc.edu.

Initial Setup

When you first get access to AEFIS, you should perform some initial setup tasks.

Creating a Survey Template

Survey Templates are where you set up the questions that you are going to release to students or survey participants.

Setting up a Survey Schedule

After you have completed and published your Survey Template, you can set up a Survey Schedule. Survey Schedules determine when your survey will be sent out. Also the Survey Schedule name is the name of the survey students view. You can create a new Survey Schedule every semester or, if your survey will not be changing from semester to semester, you can set the schedule to run every semester (recommended).

Managing and Assigning a Survey Instance

A Survey Instance is what most users think of as the actual survey. It is created after you publish your Survey Schedule.

You can perform administrative tasks at the Survey Instance level, such as changing release dates, excluding instructors from evaluation, and adding section-specific evaluation questions.

Most importantly, you must assign your Survey Instance to the course sections in your department that you wish to survey. If you do not assign the survey, students will not be able to take it. Course sections must be assigned anew every semester.

Creating Reports

Additional Resources


Topics Map > Learning Analytics & Assessment > AEFIS
Results: 1-20 of 29
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No.Document TitleIDUpdatedHits
1 **** AEFIS - Getting Started with Online Course Evaluations (Admin)
641502019-03-0716036
2 Canvas and AEFIS - Using the Course Syllabus (AEFIS) Tool
790392019-06-063792
3 AEFIS - Reopening a Survey (Admin)
919632019-05-2995
4 AEFIS - Assigning Course Sections to a Survey (Admin)
842812019-05-24956
5 AEFIS - Excluding Instructors from Questions (Admin)
819182019-05-24943
6 Canvas - AEFIS Syllabus Tool - Known Issues
870792019-05-09982
7 AEFIS - Viewing Survey Response Rates and Results (Instructor)
814392019-05-023603
8 AEFIS - Creating and Editing Questions (Instructor)
813932019-04-113101
9 AEFIS - Requesting Changes to an Administrator Account
807292019-04-041082
10 AEFIS - Administrator Roles and Permissions
908502019-04-04259
11 AEFIS - Best Practices for Survey Schedule Titles (Admin)
809022019-03-281942
12 AEFIS - Creating a New Survey Schedule (Admin)
820112019-03-281056
13 AEFIS - Editing Survey Template Title and Details (Admin)
809252019-03-281106
14 AEFIS - Creating a Survey Template (Admin)
808832019-03-281140
15 AEFIS - Sending a Course Evaluation to External Students (Admin)
903122019-03-12249
16 AEFIS - Frequently Asked Questions (UW-Madison)
491302019-01-307550
17 AEFIS - Creating Survey Metrics (Admin)
814792019-01-251004
18 AEFIS - Using the Rollup Questions Placeholder (Admin)
846972019-01-25478
19 AEFIS - Adding Course Section Specific Questions (Admin)
847042019-01-25830
20 AEFIS - Running the Course Section Trend Analysis Report (Admin)
846502019-01-25906

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