Microsoft 365 - Affiliation Groups and Access to Microsoft 365 Services

The purpose of this document is to provide information regarding affiliation groups and their corresponding access to Microsoft 365 (M365) services.

Eligibility for M365 accounts and applications is determined by a combination of factors including vendor contract agreements and campus funding decisions.

University affiliation is determined by your faculty/staff appointment type and/or current student status. If you have questions regarding your current affiliation with UW-Madison, please contact the Office of Human Resources or your departmental HR office.

Eligibility Group Definitions (subject to change):

Groups A and B:

  • Current UW-Madison Faculty/Staff with PAID Appointments
  • Currently Enrolled UW-Madison Students
  • Student Employees

Groups C:

  • Contractors/Consultants
  • Faculty/Staff with Zero-dollar Appointments (specifically designated by HR)

Groups D and E:

  • Former Student
  • Retirees
  • Emeritus Professors
  • Zero-dollar Appointments

Important: Storage Quota Changes

If your affiliation changes from Groups A/B to Groups C/D/E, your storage quota for email and OneDrive for Business will be reduced and cannot be increased. Please ensure your usage is below your allocated quota for both services before the transition. 

Email (Groups C/D/E): Reduced from 100 GB to 50 GB.  Manage email usage.

OneDrive for Business (Group C only, Groups D/E are ineligible): Reduced from 2 TB to 50 GB. Manage OneDrive usage.

Microsoft 365 Eligibility Groups 

eligibility groups

 

Group 

 

A

B

C

D

E

M365 Services/Applications 

 

 

 

 

 

Exchange Online Only* 

 

 

X

X

X

Exchange Online

X

X

 

 

 

Personal Bookings

X

X

 

 

 

Forms 

X

X

X

 

 

Office Pro Plus** 
(M365 Desktop Applications) 

X

X

 

 

 

M365 Web Apps 

X

X

X

 

 

OneDrive for Business 

X

X

X

 

 

PowerApps 

X

X

X

 

 

SharePoint Online 

X

X

X

 

 

Teams 

X

X

X

 

 

To-Do 

X

X

X

 

 

* Exchange Online provides access to email, calendar, people, contacts, and tasks via the Web Client (link) 

**Office Pro Plus includes desktop versions of Access, Excel, OneNote, Outlook, PowerPoint, and Publisher 

See Also


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Doc ID:
154163
Owned by:
O365 S. in Microsoft 365
Created:
2025-08-14
Updated:
2026-03-31
Sites:
DoIT Help Desk, Microsoft 365