Department Workflows

All of these links are available in our KB, Teams Channel, and Asana. I will send this sheet out quarterly and update it as workflows are added, adapted, or changed. If you feel that any workflow is missing, we can work on establishing it together.

1. Purchasing

• Submit all purchase requests through here.
• This ensures I have complete information and funding sources in one centralized location
• I receive email notifications when orders are placed
• I review the purchasing list weekly to ensure nothing is missed
• Administrative assistants have access to track deliveries and ensure items reach the correct recipients

2. Website Updates 

3. Curriculum Scheduling  - Please use the personalized link you received via email for AY 2026-27 course entry, not this generic link.  This is just for your review.

4. Conference Room Reservations 

5. ASANA Task Management 

• Assign tasks to the appropriate project buckets within Asana
• If a specific due date is required, please assign it; otherwise, provide a general timeline
• General timelines allow me to schedule work based on current capacity and priorities

1. Visit the SMPH Facilities Management website: 

a.       Maintenance – SMPH Intranet – UW–Madison (wisc.edu)

2. Navigate to the Work Order Request: You will find the link under the “Maintenance Requests” section.
3. Fill out the Work Order Form: Provide detailed information about the issue to help us address it efficiently.
4. Submit the Form: Once submitted, you will receive a confirmation email with your work order number.