[ay 15-16] Moodle - Emailing Your Class


UW-Madison is adopting Canvas as the single, centrally supported learning management system, and discontinuing support for Desire2Learn (D2L) and Moodle. Access to D2L and Moodle will permanently end June 1, 2018. For information about retaining materials from D2L or Moodle, please refer to this document.

Instructions for emailing the entire class through Moodle

Instructors often need to send an email to all students and participants within a course that they are teaching. In Moodle, there are two ways to do these.  Your choice will depend on the frequency of these emails and how integrated the messages should be in the course material.  

News Forum

If you want to integrate the messages into the course site, so that students can refer to them easily, you can use the News Forum.  Every course has this forum automatically created in the very first section of the course. This forum is set up so that all users are permanently "subscribed" to it, which means that they will receive an email whenever a new post is made in that forum.

At the bottom left there is a box for to check if you want to send the news forum post out immediately to the course

Therefore, if you post a new topic to the News Forum, each participant in the course will receive an email with the content that you have just posted. The emails will be sent to the email addresses that each user has associated with his or her Moodle account, which in the case of all University of Wisconsin-Madison Moodle instances is the user's WiscMail address. NOTE: When sending a message, be sure to check the Mail now to ensure that the message is sent immediately. Failure to check the box will delay the sending of the message about 20 minutes.

If the forum is accidentally deleted, it can be restored. From the main page of your course make sure editing is on and click on the "blocks" dropdown menu and then click on the line that says "latest news".


You can use the Participants menu to select all or some of your students and send a simple message. 

  1. In the Navigation block on the left, navigate to the appropriate course.
  2. Expand the menu for that course, and click on Participants.  You'll see a list of participants, students and instructors, appear in the content area of the page.
  3. Use the Select all button, or click individual Select checkboxes, located at the far left.
  4. Choose Send message from the "With selected users" menu. 
  5. Compose the message in the Message Body area, using the editor to format it. 
  6. Click Preview
  7. If the message looks correct, click Send message.
Bottom of Participants page

Having trouble sending email to users?  Refer to Possible Problems Sending Email to all Enrolled Students

Want to send email to one particular section?  Refer to Moodle - Emailing with Groups

Keywords:Moodle eCOW2 email classlist class all students roster 2.8   Doc ID:13288
Owner:Deborah H.Group:Moodle
Created:2010-02-09 19:00 CDTUpdated:2018-02-16 11:09 CDT
Sites:DoIT Help Desk, Moodle
Feedback:  36   26