There are two ways to create a new definition:

• From a Specification
• From the Create a Definition module

Option 1: From a Specification

Note: The specification must be under review. Specifications in Approved or Canceled status cannot be used.

1. Open the Specification.

2. Go to the Data Items tab.

3. Select Create a New Definition as a Data Item

Option 2: From the Create a Definition module

1. Go to Data Cookbook

2. In the top menu, hover over Glossary.

3. Select Create a Definition.

Create Definition page

Required Fields on the “Create Definition” Page:

• Name: Enter the exact term used in your organization (must be unique). Add synonyms if applicable.

• Functional Definition: Write a clear, non-technical description of what the term means and how it is used.

• Functional Area: Select at least one (topic or business area).

Click Save to create the definition.

Starting the Review Process

When you create or edit a definition, it is saved in Drafting status.

• While in Drafting, you can make additional edits by clicking Edit.

• You can also add comments as needed.

The review process does not begin until you advance the definition. To do this, click Send to Data Governance.

If no further changes are needed, the Sub-Committee will review, approve, and activate the definition.

Here is the workflow for definitions review:

If this is a new definition that is going to be used for a specification, you do not have to wait for the definition to be approved before you add it to specification and run the specification review process.