Topics Map > Accounting and Finance
Accounting-Moving Expenses
Prior to utilizing funds for relocation expenses, the School of Music must receive approval by the L&S Dean’s Office to distribute the funds.. This approval serves as a notification that you will be utilizing your start up funds for relocation. As part of this process, a Relocation Authorization Letter needs to be submitted to the Director of the School of Music for signature, and then sent on to the L&S Dean’s Office for their review, and approval. You can contact Gary Barnes in the business office at: gary.barnes@wisc.edu, to begin this process.
Effective January 1, 2023, the UW Madison will only allow one method of payment for faculty moving expenses. The new method is in the form of a lump sum "Stipend", or "Employee Relocation Award", for the full amount of the $5,500 allocation of flexible funds. Please note that this payment method is considered "taxable" income, and is therefore reportable at the end of the calendar year. The taxable portion is usually set at 30%.
Finally, even though you may choose any moving company you wish, the UW Madison does have several vendors with substantially reduced rates, which include: Piepho Moving & Storage, elizabeth.piepho@piepho.com. Armstrong/ Mayflower, UW@GoArmstrong.com. United Van Lines, wiscomoving@gmail.com.
A full explanation of relocation policies is located at the following UW Business Services website: https://policy.wisc.edu/library/UW-3019
Please refer to the Relocation Expense Chart below for items that can be reimbursed as part of your moving expenses.
Relocation Expenses Chart
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Reimbursable Moving Expenses |
Non-Reimbursable Moving Expenses (The stipend may be used to offset these expenses.) |
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Household Goods and personal Effects such as: • Furniture • Cabinet/Closet contents • Clothing • Musical instruments • Household appliances • Food Direct Costs Associated with the Relocation of Household Goods (additional fees charged by the moving company on the bill of lading): • Line Haul • Fuel/Insurance Surcharge • Seasonal Rate Adjustment • Long Carry • Stairs • Elevator • Piano/Organ Moving • Extra Labor • Appliance Service • One-way mileage cost at the present standard rate of moving one vehicle to the new residence using the most direct route* • Purchase of containers/packing materials • Ferry charges/Tolls • Packing/Unpacking *Mileage claim may not exceed mileage shown on the bill of lading |
• Property for resale • Property not owned by the family • Farm equipment • Livestock • Trailers • Boats over 14 feet • Mileage or hauling/towing of additional vehicles (motorcycles, trucks, recreational vehicles and automobiles) • Building materials • Items used in a personal business • Items that may be found in a household, but which the carrier cannot or will not allow to be placed in the moving van (i.e. pets, flammable items, caustic aerosols, spoilable items, plants, jewelry, frozen foods, etc.) • Swing sets, jungle gyms and other similar outdoor items • Exclusive Use/Space Reservation/Expedited Service Charges • Valuation/Additional insurance • Extra pickup of household goods • Storage • Warehouse handling • Weight additives for transporting any bulky articles • Travel costs en route (meals, lodging, tolls, etc.) • Overtime loading/unloading as required by the customer • Weight and bulky article charges • Third party services • Storage for the convenience of the employee • Other costs associated with the move |