Administration-Youth Activity Compliance Requirements

Faculty and staff involved in organizing and operating a youth activity should refer to this guide.

As of August, 2026 Youth Protection Training renewals will be sent at the start of each academic year. Faculty and staff who are current in all trainings are eligible to participate in all youth activities including Summer Music Clinic, Mini Clinics, Sample Lessons, Community Music Lessons, and others.

  1. Visit the OYP Trainings and Resources Page for the updated role classification definitions and training requirements.

  2. The department will identify Responsible Employees and initiate Responsible Employee Training and Campus Security Authority Training. 

  1. Check on your current status of training completion with the MWSoM Youth Protection liaison meo@music.wisc.edu. 

  1. Complete any necessary trainings.

  1. Provide verification of any completed trainings.

  1. Youth Protection Training for Authorized Assistant Custodians/Youth Protection Training for Authorized Adults

    1. Send a screenshot of your Canvas transcript to MEO@music.wisc.edu showing the course as complete. See the steps below to access your Canvas transcript.

      1. Login to the OHR Registration System using your Net ID

      2. Select: MY REGISTRATIONS AND LEARNING TRANSCRIPT

      3. Select: TRANSCRIPT

  1. Sexual Misconduct & Clery Crimes in Youth Activities: Reporting and Prevention

    1. Forward your completion confirmation email to the MWSoM Youth Protection liaison meo@music.wisc.edu. 

  1. Responsible Employee

    1. Send a screenshot of your Canvas transcript to MEO@music.wisc.edu showing the course as complete. See the steps below to access your Canvas transcript.

      1. Login to the OHR Registration System using your Net ID

      2. Select: MY REGISTRATIONS AND LEARNING TRANSCRIPT

      3. Select: TRANSCRIPT

  1. Campus Security Authority

    1. Send a screenshot of your Canvas transcript to MEO@music.wisc.edu showing the course as complete. See the steps below to access your Canvas transcript.

      1. Login to the OHR Registration System using your Net ID

      2. Select: MY REGISTRATIONS AND LEARNING TRANSCRIPT

      3. Select: TRANSCRIPT

  1. HireRight Position of Trust background check

    1. If an updated background check is required, the MWSoM Youth Protection liaison will work with OHR to initiate a new check. You will receive an email from HireRight. It will not mention UW-Madison, nor come from an @wisc.edu address. It may resemble a phishing email, and may be sent to your spam folder. 

The HireRight email will ask you to submit your name, date of birth, and social security number to consent to a check. 


Keywords:
Youth Activity Compliance Requirements 
Doc ID:
133625
Owned by:
Eric M. in Mead Witter School of Music
Created:
2023-12-18
Updated:
2026-09-02
Sites:
Mead Witter School of Music