Accounting: E-Reimbursement-Hosting a Job Candidate
When hosting a job candidate, please follow the below process to ensure timely reimbursement. This is considered a business meal, and therefore does not need an Official Functions Form. A business meal is defined as a breakfast, lunch, or dinner with a UW-Madison business purpose attended by multiple individuals that is not catered, does not require a contract, and does not require an event space or room rental. A business meal includes food, non-alcoholic beverages, and tips/gratuities.
Sales Tax:
- Wisconsin sales tax is not reimbursable. Inform the restaurant that you are a UW Madison Employee and provide a copy of the Accounting: Tax Exempt Card.
Meal and alcohol maximums:
- Meal costs are limited to the following, per person, with tip included:
- Breakfast:$28
- Lunch:$31
- Dinner:$46
- Refreshment Break: $14
- International rates are higher, please see the finance department for more information.
- Alcohol costs cannot exceed $50 per person
- The overall payment, including alcohol, cannot exceed $150 per person, including tip.
- Tips are limited to a maximum amount of 20%.
BUSINESS MEALS REQUIRE AN ITEMIZED RECEIPT. A CREDIT CARD RECEIPT IS NOT ENOUGH.