Receiving a campus business email

To receive a campus business email address, an employee must have the following:

1. An official, complete record of employment in HRS. (Can be prior to employment start date.)
2. An activated Madison NetID. See NetID - Activating Your Account or My UW Early NetID Activation for New Employees/POIs (UW-Madison only).

Once these steps are complete, the employee will automatically be assigned the default Office 365 email address (typically netid@wisc.edu). This gives the employee access to HRS Self-service in My UW.

Choosing a "preferred" business email address

UW-Madison employees

Employees can change their default address to a preferred address using the Personal Information module in MyUW:

1. Log in to My UW and find the Personal Information application. If it is not on your Homepage automatically, you may need to search for it in the search bar and press the green Launch button.
   • If you are using the MyUW Classic layout, you can find Personal Information under the "Work Record" tab.

2. Click the Edit Campus Business Email In Profile link to the right of Campus Business Email (next to the current address):

3. Users will be redirected to Profile to choose a "preferred" business email address 

Allow at least 2 hours for most systems to be updated with the new address. HRS and the Madison White Pages directory listing on www.wisc.edu will be updated overnight.

Changing your campus business email will not delete your email address. The original campus business email will simply not be listed.

UW-System Administration or Extension Employees

UW-System Administration of Extension employees with a Dane County business address will see the change button to edit their campus business e-mail address, but it does not function as expected. The tool does not change their email address in HRS, as they do not have a job at UW-Madison; however, it will change the email address used by Madison services for the person, which is an expected behavior.

If you are a UW-System Administration or Extension employee with a Dane County business address, please contact your local Human Resources to update your campus business e-mail address.