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Parking - reserving and using a department service permit

This document explains the procedure for reserving and using a service permit for parking in designated service-vendor stalls on campus.

Procedure Statement

A service permit is an option for Nelson faculty, staff, and affiliates needing access to parking across campus to conduct university business. Service permits are to be used for attending meetings/trainings or delivering items across campus. A service permit can also be used for invited speakers for classes and events.

Responsible Office

Nelson Administrative Services

Contact: Robins Higgins, Dean's Office Business Manager, 

Who is Affected by This Procedure?

Nelson Institute faculty, staff, and affiliates

Invited guest speakers for Nelson Institute events or classes

Dean's Office Business Manager

Procedure Detail

To reserve the department service permit, access the Nelson Service Permit Outlook calendar (Add Calendar>From Address Book>search for "Nelson Service Permit Parking Pass") to see if the service permit is available when you need it.

If available, send a meeting request from your Outlook calendar, inviting Nelson Service Permit Parking Pass (, on the date/time you want to reserve the permit and entering your name for the Title.

Once reserved, Robin Higgins will email you to coordinate pick up and drop off of the parking permit.

  • A service permit is only valid in service/vendor permit stalls, which are located in a large number of garages and lots. See stall locations and counts on the Service/Vendor Parking Map (PDF).
  • The permit may be displayed and used in any department or personal vehicle.
  • Permits are not for employees to park closer to their office than their assigned base lot.

If the service permit is not available when you need it, please contact Robin Higgins ( for other parking alternatives.

Roles & Responsibilities

Nelson Institute faculty, staff, and affiliates: responsible for requesting service permit through Outlook Calendar; returning service permit promptly after use; using permit in accord with Service Permit policy.

Dean's Office Business Manager: maintaining reservation calendar; coordinating pick up and drop off of permit; keeping permit in secure location; annually ordering the service permit for Nelson Institute; informing users of service permit policy.

Related Policy, if applicable

Permit Types and Permit Information (Transportation Services):

Service Permit policy (UW-Madison Policy Library):

Keywords:service permit, parking, parking pass, service stall, guest parking   Doc ID:120970
Owner:Kate W.Group:Nelson Administrative Hub
Created:2022-08-29 15:40 CSTUpdated:2022-08-30 16:11 CST
Sites:Nelson Administrative Hub
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