UW-Madison Google Workspace - Workspace Studio
Google Workspace Studio is a no-code platform that allows you to design, manage, and share AI-powered agents directly within the Google apps you use every day—Drive, Docs, Sheets, and more. Powered by Gemini, these agents can understand context and perform reasoning to handle complex tasks that go far beyond simple automation.
UW-Madison Google Workspace accounts have access to the free version of Workspace Studio. Paid AI add-ons for expanded features are not available at this time
Approved data types: Public and internal only.Topics
Core App Status and Privacy
Google Workspace Studio is a Core App for UW–Madison Google Workspace accounts. This means:
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Enterprise-Grade Protection: Your data is protected under UW-Madison Google Workspace agreement.
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Data Privacy: Your content is not used to train AI models and is handled with the same security standards as the Google Workspace suite.
Eligibility
Current UW-Madison faculty, staff, and students.
Note: Users under 18 will not be able to create agents with Gemini AI or use AI-powered steps in agents.
Get Started
You can access Google Workspace Studio with your NetID credentials in two ways:
1. Click the Google Workspace Studio icon in the top-right corner of your UW-Madison Google Drive.
2. Go to https://studio.workspace.google.com
Features
Workspace Studio offers No-Code Agent builders, Drive and Docs automation, Sheets integration, Gemini 3 Flash, template library, and more. Note: These features are subject to change without notice.
Limited Access: Third-party app integration.
Not available: Email integration (i.e., Gmail, Microsoft 365)
Limitations
The following limits apply to UW-Madison Google Workspace for Education accounts.
Important: Limits are subject to change.
| Feature | Limitation |
| Max Flows Created | 100 total (Active + Inactive) |
| Steps per Flow | Up to 20 steps |
| Monthly Flow Runs | 100 executions per user |
If you reach your daily run limit, your active flows stop running. The daily run limit resets every 24 hours. Once the limit resets, your flows run again as scheduled.
Learn more about Google Workspace Studio limits.
Use Case Examples
Workspace Studio provides agents to offload tasks such as:
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Automated Research Summaries: Set up a flow that monitors a specific Google Drive folder for new research papers or PDFs. When a file is added, Gemini can automatically generate a one-page summary in a new Google Doc or append the abstract to a master Google Sheet.
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Example Workspace Studio prompt: When a new PDF is added to my 'Research Papers' folder in Drive, have Gemini summarize it and create a new Google Doc with the summary.
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Form Submission Processing: When a student or colleague submits a Google Form (e.g., for lab equipment requests or survey responses), an agent can analyze the entry, categorize it by urgency, and automatically update a "Status Tracker" in Google Sheets.
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Example Workspace Studio prompt: When a new response is added to my 'Lab Requests' Sheet, use Gemini to categorize the request type and update the status column to 'Pending Review'.
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Collaborative Project Alerts: Set up an agent to watch a "Project Roadmap" in Google Sheets. If a status column is updated to "Ready for Review," the agent can automatically post a notification and a link to the relevant file in your team’s Google Chat Space.
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Example Workspace studio prompt: When the 'Status' column in my 'Project Roadmap' Sheet changes to 'Ready for Review', send a message to the 'Department News' Chat Space with a link to the row.
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