DoIT Hybrid Conference Rooms

DoIT can design and build hybrid conference room solutions that provide an intuitive and consistent audiovisual experience. Our standard room configurations support joining Zoom, Webex, and Microsoft Teams meetings from the same touch screen controller. Systems can be scaled to meet the size and requirements of the room while retaining the ease of use of the touch screen. This document contains details on conference room hardware and configuration.

Beyond the vendor costs, there is a $750 charge for managing project planning and installation. This includes documentation, end user training, and 30 days of DoIT support. If ongoing DoIT support is requested, there is an annual fee of $750. Ongoing support includes equipment maintenance, phone and onsite support, and additional training and documentation as needed. Support does not include staffing for meetings or events, hardware replacement costs, or costs associated with services from FP&M or outside vendors.

To request a new hybrid conference room or upgrades to an existing room, see the Custom Audiovisual Conference Room service Page. 

Conference Room Options

small room

Small Room

  • Capacity: 1-6 people
  • Display: Up to 65" LED screen
  • Video Conferencing
    • Zoom, Webex, and MS Teams calling
    • Integrated camera, microphones, and speakers
    • Wired and wireless screen sharing
  • Cost: Starting at $3,000 - $5,000

Medium Room

  • Capacity: 6-12 people
  • Display: Up to 80" LED screen
  • Video Conferencing
    • Zoom, Webex, and MS Teams calling
    • Integrated camera, microphones, and speakers
    • Additional table microphone
    • Wired and wireless screen sharing
  • Cost: Starting at $5,000 - $8,000
medium room

large room

Large Room

  • Capacity: Over 12 people
  • Display: Up to 98" LED screen or projection system
  • Video Conferencing
    • Zoom, Webex, and MS Teams calling
    • Integrated camera, microphones, and speakers
    • Additional table or ceiling-mounted microphones and speakers
    • Wired and wireless screen sharing
  • Cost determined by room and system requirements

Conference Room Hardware Configurations

Room Type

Display

Conferencing Device

Cameras

Audio

 Control

Small Room

LED TV Cisco Webex Room Kit Mini

room kit mini/USB
4K camera integrated with Room Kit Mini Microphones and speakers integrated with Room Kit Mini

Webex Navigator touch panel

  • Used to join Webex, Zoom, and Teams meetings
  • Controls camera, audio, and wired/wireless content sharing
  • Can integrate with room calendar
navigator

Small/Medium Room

LED TV

Cisco Room Bar

Cisco Room Bar

4K camera integrated with Room Kit Bar

Microphones and speakers integrated with Room Bar

Optional Cisco table or ceiling mounted microphone
cisco mics

Webex Navigator touch panel
  • Used to join Webex, Zoom, and Teams meetings
  • Controls camera, audio, and wired/wireless content sharing
  • Can integrate with room calendar
navigator

Medium Room

LED TV Cisco Webex Room Kit

room kit
4K camera integrated with Room Kit

Microphones and speakers integrated with Room Kit

Optional Cisco table or ceiling mounted microphone
cisco mics

Webex Navigator touch panel
  • Used to join Webex, Zoom, and Teams meetings
  • Controls camera, audio, and wired/wireless content sharing
  • Can integrate with room calendar
navigator

Large Room

LED TV or Projector Cisco Webex Room Kit Plus

room kit plus
4K quad camera array integrated with Room Kit Plus

Optional wall or ceiling-mounted camera
cisco camera

Integrated with Room Kit Plus

Cisco table or ceiling-mounted microphones or third party ceiling-mounted audio system

biamp

Webex Navigator touch panel
  • Used to join Webex, Zoom, and Teams meetings
  • Controls camera, audio, and wired/wireless content sharing
  • Can integrate with room calendar
navigator
 


Keywordsaudiovisual,video, conferencing, videoconference, videoconferencing, meeting, room, AV, cisco, webex, zoom, microsoft teams customavrooms   Doc ID114941
OwnerBrad G.GroupNetwork Services
Created2021-11-19 11:51:29Updated2023-12-19 07:53:43
SitesDoIT Help Desk, Network Services
CleanURLhttps://kb.wisc.edu/ns/hybrid
Feedback  2   0