Account ConsolidationThe process of combining multiple accounts into a single account during the transition to Office 365.
Administrative ContactAn organization's administrative point of contact, responsible for assigning staff time to the Office 365 transition. Communicates with the Office 365 Team and their organization's leadership.
In Office 365, an alternate address is any email address associated with your account that is not your primary address. Any NetID or Service account may have any number of email addresses associated with it. These email addresses includes, but is not limited to, previous alias/alternates accounts and/or user/role/service accounts that have been consolidated with the NetID.
AutodiscoverExchange Autodiscover is a web service that helps Microsoft Exchange administrators configure user profile settings for clients running Outlook ProPlus/2019/2016. It allows users to easily configure their email client knowing only their email address and password.
Automatic ReplyAlso known as a vacation message or an out of office message. Automatic reply is a rule that can be set in your Office 365 account that will automatically reply to incoming emails with a preset response for a preset amount of time.
CategoriesIs a feature in Outlook and Outlook on the web that allows you to assign a keyword or phrase (and color) to help you keep track of items/events. Using this feature you can easily find, sort, filter, or group different items/events that are located across your different folders/calendars.
Cloud ServiceServices made available to users on demand via the Internet from a cloud computing provider's servers as opposed to being provided from a company's own on-premises servers. Cloud services are designed to provide easy, scalable access to applications, resources and services, and are fully managed by a cloud services provider.
Collaboration SpaceCollaboration Space is a type of notebook in Office 365's Class Notebook app. It is a notebook for all students and the teacher in the class to share, organize, and collaborate.
ContactContacts are like electronic cards that store a person's information. A contact can be as basic as a name and email address, or include more information like a street address, multiple phone numbers, and a photo.
Contact GroupA contact group -- formerly called "distribution list" -- is a group of contacts that you can send messages, meeting requests and tasks requests.
Contact Group/ListA contact group/list is a personal group which is stored in your Contacts folder and can contain entries from your personal Contacts and from the Global Address List (GAL).
Content LibraryA Content Library is a type of notebook in Office 365's Class Notebook app. It is a notebook for teachers to share course materials with students. Teachers can add and edit its materials, but for students, the notebook is read-only.
DelegateSomeone granted permission to interact with another person's Office 365 account (email, calendar, address book, etc). This can include reading, writing, modifying, and deleting items.
DomainIn email addresses, the domain is the part of an email address comes after the @ symbol. For example, for the email address of "email@example.com", the domain is "wisc.edu".
Email AddressAn email address identifies the account that messages should be delivered (e.g., firstname.lastname@example.org). An account can have multiple email addresses. Each account in Office 365 has only one primary address, but an account can have multiple alternate addresses. An account will accept email for any email address on the account.
EntourageMicrosoft's previous email and calendar application for Mac OS computers. Support for Entourage ended on May 31, 2012. The new client is called Outlook for Mac.
Exchange ActiveSync ProtocolExchange ActiveSync (also known as EAS) is a communications protocol designed for the synchronization of email, contacts, calendar, tasks, and notes from a messaging server to a smartphone or other mobile devices. The protocol also provides mobile device management and policy controls.
Exchange ProtocolA service -- similar to IMAP, POP3, and ActiveSync -- that works to transfer and synchronize email/calendar information between the server and the end user's client.
Free/BusyFree/busy is a determination of whether there is a calendar event in a given time slot. Free designates time slots without events and busy designates time slots that are taken up in a person's calendar. Any account within Office 365 will have the ability to view free/busy information against any other Office 365 account.
Full Mailbox Permissions
Full mailbox permissions can be assigned between any two accounts within UW-Madison's Office 365 environment.
|What can I do with full mailbox permissions?||What can't I do with full mailbox permissions?|
Note: Service accounts have the capability of having delegates linked to them. If linking is used, the delegate will automatically be assigned 'full mailbox' and 'send as' permissions.
See how to manage full mailbox permissions for an account for further details.
Global Address List (GAL)The Global Address List (GAL) is the address look up feature in Office 365. It contains email addresses for individuals and resources, excluding those that are hidden. Office 365 uses the Global Address List to supply email addresses when you are composing a message or inviting individuals to meetings.
GroupGroups in Office 365 let you choose a set of people that you wish to collaborate with and easily set up a collection of resources for those people to share - such as emails, files, and calendar data. You don’t have to worry about manually assigning permissions to all those resources because adding members to the group automatically gives them the permissions they need to the tools your group provides.
IMAPInternet Message Access Protocol (IMAP) is a protocol for e-mail retrieval and storage.
A linked account is an account that your NetID has been provided access to. For example, after entering your NetID login credentials at the NetID login screen, you will have the option of logging into your primary mailbox or any other mailboxes (accounts) that have been linked to your NetID, such as a departmental account. A NetID can be "linked" to any number of other accounts, simplifying the login process for users and providing much needed affiliation between accounts. Linked access to an account also provides other privileges such as consolidating in preparation for the migration to Office 365.
Instructions for linking an Office 365 service account to your NetID are available here.
LyncMicrosoft Lync (formerly Microsoft Office Communicator) and Microsoft Lync for Mac are instant messaging clients used with Microsoft Lync Server or Lync Online available with Microsoft Office 365. Lync is currently not available within UW-Madison's implementation of Office 365.
MemberA member is a person who is included as part of a group.
Migration PartnerAn organization's technical point of contact during their transition to Office 365. Completes and monitors the technical requirements of the transition. To find your organization's Migration Partner, click here.
Office 365 (Email and Calendaring System)Office 365 is a cloud-based service provided by Microsoft. To see what features are available in UW-Madison's implementation, check here: Office 365 - What features are included in Office 365?
Office 365 AccountThe location in the Office 365 system where your email, calendar, task list, and address book are stored. Each Office 365 account has one primary address, but can have many alternate addresses.
Office 365 Transition WebsiteLocated at 365transition.wisc.edu, the Office 365 Transition Website is the first stop for those who are interested to know more about the transition. It provides general info on everything from the project history and the business case to the Office 365 Team roster and announcements to campus.
Office 365 VideoOffice 365 Video is an intranet website portal where people can post and view videos. It's a streaming video service that's available with SharePoint Online in Office 365. It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions, for example. Office 365 Video displays a thumbnail image of each video on the site. You just select a thumbnail to view a particular video.
Office OnlineOffice Online (previously Office Web Apps) is an online office suite offered by Microsoft as a part of Office 365, which allows users to create and edit files using lightweight, web browser-based versions of Microsoft Office applications: Word, Excel, PowerPoint and OneNote. The offering also includes Outlook, People, Calendar and OneDrive for Business, all of which are accessible from a unified app switcher (Outlook on the web).
Offline Data File (OST)Typically, when you use a Microsoft Exchange Server account (Office 365 account), your email messages, calendar, and other items are delivered to and saved on the server. You can configure Outlook to keep a local copy of your items on your computer in an Outlook data file that is named an offline Outlook Data File (.ost). This allows you to use Cached Exchange Mode or to work offline when a connection to the Office 365 (Exchange) computer may not be possible or wanted. The .ost file is synchronized with the Office 365 (Exchange) computer when a connection is available.
OneDrive for BusinessOneDrive for Business is Office 365's file hosting service. It allows users to upload and sync files to a cloud storage and then access them from a web browser or their local device.
OneNoteOneNote is an electronic version of a paper notebook where you can write down notes, thoughts, ideas, scribbles, reminders, and all kinds of other information. Unlike the traditional document page format of other programs such as word-processing or spreadsheet programs, OneNote offers a free-form canvas where you can type, write, or draw notes in the form of text, graphics, and images wherever and however you want them.
OneNote Class Notebook
The OneNote Class Notebook is an Office 365 app that helps instructors set up OneNote in their class. This app will create a class notebook, which includes three types of sub-notebooks: Student Notebooks, Content Library, and Collaboration Space.
OutlookMicrosoft's desktop email and calendar application. It is part of the Office suite and can be used to view email, calendar, contacts, and more.
Outlook 2016 for MacMicrosoft Outlook 2016 for Mac is an email and calendar client that's available as part of Microsoft's Office suite. It is the latest version of Outlook for the Mac OS and can be used to manage email, calendar, contacts, and more.
Outlook Data File (PST)A Personal Folders file (.pst) is an Outlook data file that stores your messages and other items on your computer. This is the most common file in which information in Outlook is saved by home users or in small organizations. The most common types of accounts are referred to by their Internet protocol names -- POP3 and IMAP. Another type of account is an HTTP or web-based account that works similar to IMAP email accounts. All three account types use a .pst file.
Outlook on the webMicrosoft's service for accessing your Office 365 account via web browser. Log into Outlook on the web.
Outlook ProfileA profile is what Outlook desktop client uses to remember the e-mail accounts and the settings that tell Outlook which account(s) to connect to and where your e-mail is stored.
PermissionsIn Office 365, permissions can enable an individual to access another individual's mail, calendars, and contacts. For example, if User A wanted the ability to modify events in User B's calendar, User B would need to assign read/write/modify permissions to User A. Review complete list of permissions levels (and definitions): Office 365 - Mail and Calendar folder permission levels.
POP3/POPPost Office Protocol (POP) is an application-layer Internet standard protocol used by local email clients to retrieve e-mail from a remote server over a TCP/IP connection.
Primary AddressIn Office 365, your primary address is the email address associated with your Office 365 account that will appear as your "From" address on emails and calendar invites. It will also appear as a result in the address look up feature in Office 365. For further information, click here.
Resource AccountIn Office 365, a resource account is a non-person account that can be classified as either "room" or "equipment". Examples can include meeting/conference rooms, audio-visual equipment, or vacation calendars. Individuals must be granted permissions to interact with a resource account. More details.
RulesA feature in Office 365 which allows you to take some action when a message arrives into your account or when you are sending a message. Examples of potential actions include move/copy/delete, mark with a category/read/importance, or forward/redirect.
Send AsIn Office 365, this permission allows users other than the mailbox owner to use the mailbox to send messages. After this permission is assigned to a delegate, any message that a delegate sends from this mailbox will appear as if it was sent by the mailbox owner. However, this permission doesn't allow a delegate to sign in to the user's mailbox.
Send On Behalf OfIn Office 365, this permission allows a delegate to use this mailbox to send messages. However, after this permission is assigned to a delegate, the From address in any message sent by the delegate indicates that the message was sent by the delegate on behalf of the mailbox owner.
Service AccountOffice 365 accounts that are intended to be used for shared/changing roles (e.g., info, secretary, webmaster, newsletter, feedback, etc.) or service/programmatic access (e.g., printers, copiers, mailers). These accounts can be accessed via a linked NetID or by using the service account's direct username/password. More information about the types of accounts available in Office 365 can be found here.
SharePointSharePoint is a web application framework and platform which integrates intranet, content management, and document management. You can use it as a secure place to store, organize, share, and access information from almost any device. SharePoint is currently not available within UW-Madison's implementation of Office 365. Important: You can still take advantage of certain features of SharePoint by accessing SharePoint Team Site.
SharePoint DesignerMicrosoft SharePoint Designer is a specialized HTML editor and web design freeware for creating or modifying Microsoft SharePoint sites, workflows and web pages.
Student NotebooksStudent Notebooks are a part of Office 365's Class Notebook app. They are private notebooks that are shared between each teacher and their individual students. Teachers can access these notebooks at any time, but students cannot see other students’ notebooks.
Sub-DomainA sub-domain is a domain that is part of a larger domain; the only domain that is not also a sub-domain is the root domain. For example, doit.wisc.edu and engr.wisc.edu are sub-domains of the wisc.edu domain.
SwayMicrosoft Sway is a presentation app available through Office 365 that allows you to create and share interactive reports, presentations, newsletters, personal stories, and more.
Wisc Account Administration SiteA web site that allows administrators and end users to manage accounts (NetID and departmental) that access Office 365, WiscMail/WiscCal, and Google Apps.
WorkflowA workflow is a series of activities/steps that are necessary to complete a task. Each step in a workflow has a specific step before it and a specific step after it, with the exception of the first and last steps. In a linear workflow, the first step is usually initiated by an outside event. If the workflow has a loop structure, however, the first step is initiated by the completion of the last step. Example workflow: A shared conference room needs to be managed on a first-come-first-served basis. Assigned users would be able to reserve the conference room if it is available. Otherwise, the invitation will be declined automatically by the resource calendar.