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Office 365 (Outlook 2013) - Basic tasks in Outlook 2013
Before you can send and receive e-mail messages using Outlook 2013, you must add and configure an e-mail account.
If you are new to Outlook or are installing Outlook 2013 on a new computer, use the following instructions to configure your account: Office 365 (Outlook 2013 for Windows) - Configure Outlook 2013.
In Mail, click New Email.
Keyboard shortcut To create an email message, press Ctrl+Shift+M.
When you're done, click Send.
For more information, see Create an email message.
In the Reading Pane (Reading Pane: A window in Outlook where you can preview an item without opening it. To display the item in the Reading Pane, click the item.) or on the ribbon, click Reply, Reply All, or Forward.
To remove a name from the To and Cc lines, click the name, and then press Delete. To add a recipient, click in the To, Cc, or Bcc box and enter the recipient.
For more information, see Reply to or forward an email message.
To share a file, you can attach it to your message. You can also attach other Outlook items, such as messages, contacts, or tasks.
- Create a message, or for an existing message, click Reply, Reply All, or Forward.
- In the message window, click Message > Attach File.
For more information, see Attach a file, message, contact, or task to an email message.
You can open an attachment from the Reading Pane (Reading Pane: A window in Outlook where you can preview an item without opening it. To display the item in the Reading Pane, click the item.) or from an open message. After opening and viewing an attachment, you can save it. If a message has more than one attachment, you can save them as a group or one at a time.
Double-click the attachment.
For more information, see Open attachments.
- Click the attachment in the Reading Pane or the open message.
- On the Attachments tab, in the Actions group, click Save As. You can also right-click the attachment, and then click Save As.
For more information, see Save attachments.
Create personalized signatures that appear at the bottom of your messages. Signatures can include text, images, your Electronic Business Card (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.), a logo, or even an image of your handwritten signature.
- In a new message, click Signature >Signatures.
- On the Email Signature tab, click New.
In a new message, click Signature, and then click the signature that you want.
For more information, see Create and add an email message signature.
In Outlook, appointments aren't the same as meetings. Appointments are activities that you schedule in your calendar that don't involve inviting other people or reserving resources, such a conference room.
In Calendar, click New Appointment. You can also right-click a time block in your calendar grid, and then click New Appointment.
Keyboard shortcut To create an appointment, press Ctrl+Shift+A.
For more information, see Schedule an appointment.
In Outlook, a meeting includes other people and can include resources, such as conference rooms. You'll get responses to your meeting requests in your Inbox.
In Calendar, click New Meeting.
Keyboard shortcut To create a new meeting request from any folder in Outlook, press Ctrl+Shift+Q.
For more information, see Schedule a meeting with other people.
Open an Appointment or Meeting, and then in the Reminder drop-down list, select the amount of time before the appointment or meeting when you want the reminder to appear. To turn a reminder off, select None.
Click Follow Up > Add Reminder.
Tip You can quickly flag email messages as to-do items by using reminders. This makes the message appear on the Task peek and in Tasks, but doesn't automatically add a reminder. Right-click the flag in the message list to add a reminder. Or, if you have the message open, click Follow Up > Add Reminder.
Contacts can be as simple as a name and email address, or can include info and details such as street addresses, multiple phone numbers, a picture, birthdays, etc. for the contact.
In People, click New Contact.
Keyboard shortcut To create a contact from any folder in Outlook, press Ctrl+Shift+C.
For more information, see Create or add a contact.
Many people keep To Do lists --- on paper, in a spreadsheet, or with a combination of paper and electronic methods. In Outlook, you can combine various lists into one, get reminders, and track task progress.
In Tasks, click New Task.
Keyboard shortcut To create a new task, press Ctrl+Shift+K.
For more information, see Create tasks and to-do items.
Under File > Print, you can print items such as email messages, contacts, or calendar items, or larger views, such as calendars, address books, or content lists for Mail folders.
- Click an item or folder in Outlook that you want to print.
- Click File > Print.
For more information, see Print items in Outlook.