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Office 365 (Outlook 2013) - Cancel one meeting in a recurring series

Important: By February 28, 2017, Office 2013 version Office 365 ProPlus is no longer available for installation with an Office 365 subscription. Microsoft will no longer push any updates to Office 2013 suite of applications - complete details.

It’s possible to delete one meeting within a recurring series without deleting the entire series. Attendees will be notified the particular meeting is cancelled and the meeting will be removed from everyone’s calendar.

  1. On the Navigation Bar (Navigation Bar: Commands at the bottom of the Outlook window that enable you to quickly navigate to Mail, Calendar, People, and Tasks.), click Calendar.
  2. Click the meeting you want to cancel, but don’t open it.
  3. Click Meeting Series > Cancel Meeting > Cancel Occurrence.

    Cancel Occurrence command on the ribbon

  4. Type a message to let the attendees know why the meeting is cancelled. It’s not necessary, but it helps to avoid confusion.
  5. Click Send Cancellation.

    Send Cancellation button in a meeting window


The meeting, including any meeting agendas, notes, and attachments, is deleted.

Only the meeting organizer—the person who sends a meeting request—can send a meeting update or a cancellation.

To cancel all meetings in a recurring series before the first meeting, see Cancel all meetings in a recurring series. If the meeting series has already begun, see Cancel all future meetings in a series.

Keywords:microsoft office 365 meetings appointments cancellation future series recurring o365   Doc ID:31316
Owner:Ara M.Group:Office 365
Created:2013-07-01 11:01 CSTUpdated:2017-06-08 12:23 CST
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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