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Office 365 - Support for UW-Madison's Digital ID Service
What is a UW Digital ID?
What is S/MIME?
S/MIME stands for Secure/Multipurpose Internet Mail Extensions and is a standard for public key encryption and signing of MIME data (more details).
Q. Does Office 365 using a desktop client (Outlook) support S/MIME email signing and encryption with UW System's Public Key Infrastructure (UW Digital ID)?
A. Yes. Email signing and encryption with Office 365 has been evaluated by the UW Digital ID Team. S/MIME signing and encryption will continue to function in the same way it does currently for desktop clients such as Outlook and others. These clients will manage UW Digital ID (X.509 certificates) in the same manner they do today.
What does this mean?
- You can read, reply, or forward digitally signed email.
- You can create digitally signed email.
- You can read and create S/MIME encrypted email.
Q. Does the Office 365 web interface (Outlook on the web) support S/MIME email signatures with UW System's Public Key Infrastructure (UW Digital ID)?
A. No, Office 365 Outlook on the web does not support this capability.
What does this mean?
- You can read, reply, or forward digitally signed email (if you click the blue "click here" link or open (double-click) the message).
- You cannot create digitally signed email.
- You cannot read or create S/MIME encrypted email.
- Actions/symbols on message ribbon affected if message contains digital signature.
- For example, if a message contains a digital signature, the reply icon will be replaced by the digital certificate icon.
- Microsoft confirmed that this behavior is functioning as designed. If you would like this behavior modified, please provide your feedback.
- In Conversation view or the Preview pane you may not be able to read, reply to, or forward digitally signed email messages depending on which version of Outlook on the web your account is on.
- You will see a red gum ball indicator with message: "S/MIME isn't supported in this view. To view this message in a new window, click here."
- Reply, Reply All, Forward links will be unavailable or grayed out. Attachments will also be unavailable.
- Microsoft is aware of this behavior and has stated that this is by design.
- The UW-Madison Office 365 team has requested that this behavior be changed. Microsoft has received our feedback and will assess the need to make this change in a future version.
Note: If you need to use S/MIME email signing or encryption, we recommend you use a desktop email application such as Outlook.
Note: View Microsoft documentation for further details.