Microsoft Teams is the chat-based workspace in Office 365. It's the hub for team chats, calls, meetings, and messages. Microsoft Teams is extensible and customizable, and it's secured and standards-compliant to make sure your company's most sensitive collaborations are private.
Any fully licensed UW-Madison faculty/staff/student Office 365. See Office 365 - Reduced access to services due to an affiliation change article to verify your affiliation. Create a team.
When you create a new team in Microsoft Teams, you’ll be asked to select from one of four team types. At this time, you have the ability to create the following Team types: Class, Professional Learning Community (PLC), Staff, and Other. Learn more about each Team type.
This will depend on the use/workflow for your team. It is recommended that you create a team of type "Other". Learn more.
Only accounts that have an Office 365 Teams license - service accounts cannot access Microsoft Teams (see Office 365 - Reduced access to services due to an affiliation change article to verify your affiliation).
You can use any UW-Madison Office 365 email address.
Anyone with a valid email address.
Yes. This feature is enabled for all faculty/staff Office 365 accounts. If you are a student, you will not be able to create a Teams meeting that allows for dial-in feature. Learn more.
Yes. Non-Microsoft accounts can be added as a member of a team - they will be considered as 'Guest' accounts and will have limited capabilities. See Microsoft documentation for further details.
There are two roles to choose from: presenter and attendee. Presenters can do just about anything that needs doing in a meeting, while the role of an attendee is more controlled. See Microsoft documentation for further details on each role and the capabilities they have.
There are three roles within a Microsoft Team: owner, member, guest. See Microsoft documentation for further details on each role and the capabilities they have.
Yes. Organizers will now be able to share control by assigning the new "Co-organizer" role to people they invite. Co-organizers will have almost all of the capabilities of the organizer, including management of Meeting Options. Learn more.
Yes. Starting in early August 2022, the ability to add a Q&A will be available to organizers/co-organizers. Meeting Organizers and Co-organizers can enable Q&A in their meetings through Meeting Options. They can toggle “Enable Q&A” to 'yes' to enable structured conversations in their meeting. When Q&A is enabled, meeting attendees can join their Teams meeting, click the Q&A icon, and ask questions and engage in the discussion. Learn more.
Yes. With Microsoft Live Events, you can broadcast video and meeting content to large online audiences. Anyone can attend a live event.
For larger meetings, and especially for any meeting over 1,000 attendees, Microsoft recommends using Teams Live Events. Microsoft also recommends using Teams Live Events for meetings involving a mixer, video feeds, or other more complex setups. Teams Live Events is a broadcast-style experience for sharing audio, video, and screen sharing for up to 10,000 view-only attendees (We have increased this limit to 20,000 view-only attendees until the end of this year).
While it is possible to use the new Teams “View Only Experience” for meetings with more than 1,000 attendees, it does not currently provide:
Note: Over time, Microsoft will add more capabilities to the Teams View Only Experience.
Yes. When they read your message the Seen confirmation appears next to it. Otherwise, you'll just see a confirmation that your message was sent . Learn more.
Yes. Meeting notes are a great place to capture and share notes before, during, and after a Teams meeting. Learn more.
Yes. Make sure all participants, including the meeting organizer are using the latest version of Teams. If joining on Android or iOS mobile or tablet, make sure participants go to their App Store and download the latest update.
To see the breakout rooms option within your meetings, you must turn on the new Teams meeting experience by
Yes. Any Teams meeting or call can be recorded for future viewing. The recording captures audio, video, and screen sharing activity (with some limitations), and you can share it securely across your organization. Learn more.
Microsoft Teams is built upon Office 365 Groups and provides a new way to access shared assets for an Office 365 Group. Microsoft Teams is the best solution for persistent chat among group/team members.
Yes. Share to Teams from Outlook enables users to share an email conversation from Outlook, including attachments, to any chat or channel in any Teams client. This capability is currently available in Outlook for Windows, Outlook on the web, and Outlook for Mac preview. This feature is not yet available for Outlook mobile.
When a user is sharing an email from the Outlook desktop client or Outlook on the web, Share to Teams in Outlook will either launch a window in the Teams desktop client if it is installed or open a window within Outlook. Within Teams, recipients will see a preview of the email message which they can open to view the full contents by clicking on the preview.
Yes. Teams supports pinning of important elements, such as pinning important chats in the chat list or channels in the channel list. Learn more.
Yes. By end of October 2022, Teams is introducing the schedule send feature that allows users to schedule chat messages to be delivered in the future. Users can schedule messages to be delivered both on desktop and mobile clients.
Desktop: Right click on the send button to access the scheduling menu and select a date and time within 7 days from now.
Mobile: Write a message and long press on the send button to schedule the message. Select a date and time to deliver within 7 days to deliver the message
Yes. By November 2022, you will be able to start a Teams chat with distribution groups, mail-enabled security groups, and Microsoft groups. This feature will respect the limits on members in a group chat, currently set to 250 members.
Yes. When creating a new team in Microsoft Teams, an owner of an existing private Office 365 Group has an option to use the membership in the Office 365 Group to create the team. Create a team from an existing group.
Yes - but when a new team is created via Microsoft Teams application and not associated with an existing Group, an Office 365 Group is created for the team but the group will not appear in Outlook. The group will not be visible in the Outlook left hand navigation and will not be visible in the address book (Global Address List - GAL). Additionally, the group name will not resolve when attempting to resolve the address while authoring a new mail message in Outlook clients. If the associated group does not currently exist and you want the group to be visible in the GAL, then it would be easier to create the group/team using the Group interface. If the Group already exists and is hidden in the GAL, you can request to have the Group made visible in the GAL. However, for new groups/teams created via Teams, this will not make the group visible in the Outlook left hand navigation menu - contact the DoIT Help Desk and ask them to make the Team visible to Outlook clients.
Yammer groups can't be activated into Microsoft Teams. However, you can add a Yammer feed as a connector to a channel in Microsoft Teams.
The group email conversation remains in Microsoft Outlook. In Microsoft Teams, Office 365 Group members can use chat to communicate in a separate service within Teams.
Yes. The recipient will receive a link requesting that they join the chat via Teams. Note: We do not have phone numbers for each user to allow SMS replies to be received by Teams. Learn more.
Important: only the Teams/Group owner(s) have the ability to delete a team/group. Do not delete a team/group unless you are sure you no longer need any data associated to the team/group.
A Team can be restored within 30 days of it being deleted by any owner of the Team. Important: If it has been more than 30 days since the Team was deleted, the Office 365 team will not be able to restore it - Microsoft automatically expunges all Group/Teams data after it has been more than 30 days of deletion. If within 30 days of deletion, any owner can follow these steps to restore it:
Important: If the Group/Team is not appearing within Outlook on the web (per the instructions below), please contact the DoIT Help Desk.
Note: It may take up to a day for the Group/Team and all its related data to be restored and available within all clients. At this time, Shifts data/schedule is not restored - Microsoft is aware of this and is working on a solution.
|Number of members in a team||10,000|
|Number of channels per team||200|
|Number of Private channels per team||30|
|Number of people in a meeting (can chat and call in)||300|
|Number of attendees in a Teams live event||10,000|
For PCS Staff - Jade and Ara worked on the following MS case - 28354963. Please see this case for clarification on the use of Team types. Some information within this doc came from this case.